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Menck, Acteon’s Marine Foundations business line, engineers’ marine foundation installation solutions to support and fast-track your offshore project ambitions. Backed by decades of experience and a consultative, solutions-oriented mindset, we optimise designs to minimise safety, environmental and commercial risks while safeguarding and delivering project execution efficiencies and uptime. Our expert, data-driven insights and unrivalled technology can shape project critical decisions and accelerate your journey to project success.
We are looking to source a Crewing Co-Ordinator on a full time, permanent basis. This is a hybrid role, with a combination of remote working and office-based at our facility in Camborne, the Crewing Co-Ordinator will be responsible for providing travel and logistical support to our offshore personnel. Arrangement & management of all requirements to deploy competent field personnel worldwide.
Duties & Main Responsibilities
To work closely with project managers and Field Pool Management team to plan and schedule all personnel related requirements on allocated projects in time for crew mobilisation.
Attend project kick off meetings, to identify and schedule crew, travel, quarantine, and training requirements per allocated project
Provide effective tracking and reporting of allocated project requirements to Crewing coordination lead
In close contact with the clients to arrange the crew mobilisation and demobilisation
Conduct a briefing with the crew before they are mobilised to a project
Arrangement of all flights, hire cars, accommodation, and other travel for field personnel.
Arrangement of visas, PCR Tests, and project/country specific pre requisites
Send out travel instruction emails and the entry regulation to field personnel prior to any mobilisation/demobilisation.
Communicates effectively with clients to ensure all project requirements are met
Assisting, where required, with ensuring all field personnel data is up to date, including training certification, crew profiles, and location records.
Staying up to date with latest travel advice and restrictions, sharing updates with wider team
Carry out all tasks in accordance with Acteon QHSE policy. Promotes awareness of HSE on site and in the workplace
Supports emergency out of hours cover where required
Provide support to all site-based personnel by building and maintaining relationships with all colleagues.
Required
Experience using large databases, creating schedules, managing own workload.
Experience with crewing coordination and travel booking, working with 3rd party in country agents, client crewing coordinators.
Experience of working with and developing relationships with external stakeholders and clients, and communicating effectively and professionally with customers
Experience supporting and communicating with field technicians
Works independently and proactively with the ability to remain adaptable and creative with new challenges
Able to prioritise and manage complex workloads, understands needs of multiple stakeholders, upholding an objective viewpoint and work under pressure
Meets problems with a creative mindset, seeks and proposes practical solutions
Works closely with others to maximise team achievements and effectiveness through developing relationships and continuous sharing of knowledge and ideas.
Communicates across the team and segment, creates opportunities to grow network, and supports others to do the same
Promotes best practice and compliance, raising standards through demonstration of own behaviours.
Supports and develops team member to successfully deliver objectives, manage problems and drive quality
Able to prioritise and manage multiple workloads.
Delivers accurate and timely information, confident participator in across team meetings