Administrator
Job details
· Ipswich Early Years – IP1
· Competitive Salary – Depending on Experience
· Full Time | Permanent
Location
St Clare House, Princes Street, Ipswich, IP1-1LH
Salary
£27,000 to £32,000
Benefits
· Competitive salary
· Welcome bonus
· Staff childcare discount
· Birthday Day off
· Paid training & CPD
· Supportive management team
· Clear progression opportunities
· Pension scheme
· Additional benefits after probation
Why join us?
· Be part of a growing nursery group from the beginning
· Supportive, positive working environment (no toxic culture)
· Real opportunities for career progression
· Your ideas and input will be valued
· Work within a passionate and dedicated team
· Help shape systems and processes across the nursery setting
Role Overview:
Are you an organised, proactive and detail-oriented administrator looking to join a growing Early Years organisation? We are looking for an experienced Admin Manager to support the smooth day-to-day running of our nursery operations while working closely with management, HR and finance teams.
This is a varied and fast-paced role where you will play a key part in recruitment administration, staff onboarding, compliance, finance administration and supporting families through the enrolment process. You will help ensure our nursery maintains high standards across all administrative and operational areas.
At Ipswich Early Years, we value every team member, invest in professional development and celebrate individual achievements. We are passionate about creating a supportive workplace culture while delivering outstanding care and education to children and families within our community.
About you
· Previous administration experience essential
· Experience working within an Early Years or education setting desirable
· Strong organisational and time management skills
· Confident using Microsoft Office and administrative systems
· Excellent communication and interpersonal skills
· Knowledge of safeguarding and compliance processes desirable
· Ability to manage multiple tasks within a fast-paced environment
· Professional, reliable and able to maintain confidentiality
Key responsibilities
· Supporting recruitment administration including offer letters and interview bookings
· Managing staff onboarding including DBS checks, right to work checks and staff documentation
· Ensuring all onboarding and compliance checks are completed before staff start dates
· Supporting HR administration and maintaining accurate staff records
· Assisting with payroll and finance administration processes
· Supporting headcount management across nursery settings
· Ensuring invoices are sent, payments are received and records remain accurate
· Managing nursery orders and supporting purchase order systems
· Supporting compliance and maintaining accurate documentation
· Completing and processing funding forms for children across boroughs
· Contacting prospective parents and responding to enquiries via phone, email and in person
· Supporting child enrolment and onboarding processes
· Ensuring registration documents are fully completed and recorded
· Booking nursery showarounds for prospective families
· Supporting transition documentation and maintaining child records
· Taking meeting minutes and maintaining organised administrative systems
· Supporting maintenance coordination where required
Please note: We undertake safeguarding checks on all our workers in accordance with the DfE statutory guidance 'Keeping Children Safe in Education'. As part of these checks, we require a current Enhanced DBS Disclosure for everyone working in our nurseries. If you do not have a valid subscription to the DBS Update Service, we will require you to complete a new DBS application as part of the registration process.
Pay: £27,000.00-£32,000.00 per year
Benefits:
- Company pension
- Employee discount
Work Location: In person
