About the role
Balfour Beatty are looking for a Compliance Coordinator to join our HR Shared Services Team based at Quorum Business Park in Newcastle upon Tyne. This is a part time role, working 22.5 hours per week, the working pattern can be flexible to suit the successful candidate.
HR Shared Services is the critical team that enables all we do for our people. The
success of this team is fundamental to our people and our business. The HR
Compliance Coordinator supports the organisation’s HR compliance activities by
ensuring employee data, vetting, immigration, and audit requirements are managed
accurately, securely, and in line with legal and regulatory standards. The role works
closely with HR, Legal, and Operational teams to reduce risk and maintain
compliance.
What you'll be doing
Responsibilities:
Data Subject Access Requests (DSARs)
- Log, track, and manage Data Subject Access Requests in line with GDPR
and internal policies
- Gather information from HR systems and relevant stakeholders within
statutory timeframes
- Ensure personal data is handled securely, accurately, and confidentially
- Maintain clear records of requests, responses, and outcomes
Audit & Compliance Evidence:
- Prepare, collate, and maintain audit evidence for internal and external audits
- Respond to audit queries and provide supporting documentation within
agreed deadlines
- Ensure HR records are complete, up to date, and audit-ready
- Support continuous improvement of compliance processes and controls
Compliance Monthly Checks:
- Coordinate and monitor pre-employment screening, including right-to-work,
DBS (where applicable), references, and background checks
- Track completion of vetting checks and follow up on outstanding items
- Escalate risks or non-compliance issues appropriately
- Maintain accurate vetting records in HR systems
- Perform monthly check on core HR processes and close out any gaps
General HR Compliance Support:
- Maintain HR data accuracy across systems
- Support policy implementation and compliance reporting
- Handle sensitive information with discretion at all times
- Respond to compliance-related queries from HR and the wider business
Who we're looking for
Essential:
- Experience in HR administration, HR compliance, or a similar role
- Good understanding of GDPR and handling personal data
- Strong attention to detail and ability to manage confidential information
- Organised, methodical, and able to manage multiple deadlines
- Confident using HR systems and Microsoft Office (Excel, Outlook, Word)
Desirable:
- Experience handling DSARs
- Knowledge of UK right-to-work and immigration requirements
- Experience supporting audits or regulatory reviews
- Understanding of vetting and pre-employment screening processes
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19822
