Assistant administrator Work, Jobs in Dunfermline, Fif (with Salaries)

Office Administrator Assistant
Pinocchio's Children's Nurseries —Dalkeith
- £26,520 - £27,040 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Work from home
Quick apply
4d
Administrative Assistant- (Start date August 2026)
School Talent —Edinburgh
- £26,472 - £28,888 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Employee assistance programme
- Employee discount
Quick apply
5d
Bookkeeper/ Account Administrator - Office Based - Fife (UK Residents Only)
TOC Accountants —Kirkcaldy
- £25,000 - £32,000 a year
- Full-time
- Microsoft Excel
- QuickBooks
- Organisational skills
- Gym membership
- Sick pay
Quick apply
5d
Administrator
Dunse Power Cleaning —West Calder
- From £13 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
Accounts Assistant Customer Service
Electrajet Ltd —Glasgow
- £25,000 - £30,000 a year
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Free parking
Quick apply
1d
Production and Operations Administrative Assistant (Holyrood)
Total Politics Group —Edinburgh
- £12,720 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Annual leave
- Employee assistance programme
Quick apply
7h
Executive Assistant
Perth Theatre and Concert Hall —Perth
- £20,052 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
4d
Office Administrator Assistant
Valleyfield Joinery —Glasgow
- £8,200 - £13,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
7d
Administrator/ Legal PA - Rural & Commercial Property
Anderson Strathern LLP —Edinburgh
- Full-time
- Microsoft Word
- Administrative experience
- IT
- Employee discount
- Referral programme
Quick apply
7d
School Administrator - St Ninian's RC Primary School
City of Edinburgh Council —Edinburgh
- £27,257 - £29,850 a year
- Part-time
- Administrative experience
- School
11d
Pharmacy & Medicines Senior Support Assistant (LW)
NHS Scotland —Kirkcaldy
- £29,103 - £31,409 a year
- Full-time
- Hospital
- Microsoft Office
- Travel
5h
Pharmacy Assistant, Dispensing (LW)
NHS Scotland —Kirkcaldy
- £26,696 - £28,988 a year
- Weekend availability
- Hospital
5h
Commercial Assistant
Power —Livingston
- £25,500 - £27,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Driving
Quick apply
Junior Quantity Surveyor
Power —Livingston
- £30,000 - £32,500 a year
- Full-time
- Driving
Quick apply
Lead Medical Secretary
NHS Scotland —Airdrie
- £31,537 - £34,303 a year
- Call to connect
- Driving
- Typing
- Medical terminology
- Annual leave
- Sick pay
5d
Procurement Manager
NorthBritish —Edinburgh
- Microsoft Office
- Analysis skills
- Bachelor's degree
- Employee discount
11d
Community Care Assistant- Bo'ness (Mornings & Evenings)- Drivers Only
Ailsa Care Services —Bo'ness
- £13.45 an hour
- Part-time
- No experience needed
- English
- Travel
- Annual leave
- Flexible schedule
Quick apply
6d

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant- (Start date August 2026)
School Talent —Edinburgh
Previous experience of working in a busy office environment in an administrative/ receptionist position (specific experience of working in a school or…
£26,472 - £28,888 a year
Quick apply
5d
EFL Teachers Summer Edinburgh (Non-Residential)
Move Language Ahead —Edinburgh
The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm,…
£20.65 an hour
Quick apply

I want to receive the latest job alerts for assistant administrator in dunfermline, fif

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant administrator jobs near dunfermline, fif

Office Administrator Assistant

Pinocchio's Children's Nurseries -
Dalkeith

Quick apply

Job details

Permanent | Part-time
£26,520 - £27,040 a year
4 days ago

Benefits

Free parking
Company pension
Work from home
Company events
Employee discount
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Early childhood education
Microsoft Office
Administrative experience
Working with children
Human resources
Communication skills
Time management

Full job description

We are seeking an organised and proactive Administrative Assistant to support a group of Early Years settings. The successful candidate will provide administrative, compliance, finance, and communication support to ensure the smooth operation of our nurseries. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, child-centred environment.

Job Purpose

To provide efficient, accurate, and proactive administrative support across a group of Early Years settings. The Administrative Assistant will help ensure the smooth day-to-day operation of the settings by supporting the Operational Director/ CFO and managers with administrative tasks, maintaining records, coordinating communications, and assisting with compliance and operational processes.

Key Responsibilities

General Administration

Provide administrative support to Operational Director/ CFO/ managers and leadership teams across multiple settings.
Maintain accurate records, databases, and filing systems, both electronic and paper-based.
Prepare correspondence, reports, newsletters, and other documents as required.
Manage incoming emails, telephone enquiries, and post, responding or directing enquiries appropriately.
Schedule meetings, prepare agendas, and take minutes when required.
Credit card administrator
Pension scheme administrator
Collates monthly KPI schedule
Updates / rolls over Board pack

Child and Family Records

Maintain confidential child, family, and staff records in accordance with data protection requirements.
Assist with admissions, registrations, and enrolment documentation.
Support the management of attendance records and reporting.
Ensure information held on nursery management systems is accurate and up to date.

Compliance and Quality Assurance

Assist with maintaining records required for regulatory and inspection purposes.
Support settings in monitoring policies, procedures, risk assessments, and mandatory documentation.
Track training records, staff certifications, and compliance deadlines.
Help prepare documentation for audits, inspections, and quality assurance reviews.

Finance Administration

Support invoicing, fee collection, and payment tracking processes.
Assist with purchase orders, supplier invoices, and expenditure records.
Maintain accurate financial administration records in line with organisational procedures.
Liaise with finance colleagues regarding queries and reconciliations.

Human Resources Support

Assist with recruitment administration, including arranging interviews and processing documentation.
Support onboarding processes for new employees.
Maintain staff records, training logs, and absence records.
Assist with PVG checks and safer recruitment documentation where required.

Communication and Coordination

Act as a point of contact between settings, families, staff, and external agencies.
Support communication initiatives and the distribution of information across the group.
Coordinate administrative projects and group-wide activities.
Promote a professional and welcoming image of the organisation at all times.

Person Specification

Essential

Previous administrative experience.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Ability to manage confidential information sensitively and professionally.
Ability to prioritise workload and work independently across multiple tasks.

Desirable

Experience working within an Early Years, education, childcare, or school environment.
Knowledge of nursery management software systems.
Understanding of safeguarding, GDPR, and compliance requirements within Early Years settings.
Experience supporting finance or HR administration.

Personal Qualities

Professional, reliable, and approachable.
Flexible and adaptable to changing priorities.
Strong problem-solving skills.
Positive team player with a collaborative approach.
Commitment to supporting high-quality early years education and care.

Safeguarding

The post holder will be expected to support and promote the safeguarding and welfare of children. The successful applicant will be subject to appropriate pre-employment checks, including references and PVG check where required.

Job Types: Part-time, Permanent

Pay: £26,520.00-£27,040.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
On-site parking
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

assistant administrator jobs in dunfermline, fif

Office Administrator Assistant

Administrative Assistant- (Start date August 2026)

Bookkeeper/ Account Administrator - Office Based - Fife (UK Residents Only)

Administrator

Accounts Assistant Customer Service

Production and Operations Administrative Assistant (Holyrood)

Executive Assistant

Office Administrator Assistant

Administrator/ Legal PA - Rural & Commercial Property

School Administrator - St Ninian's RC Primary School

Pharmacy & Medicines Senior Support Assistant (LW)

Pharmacy Assistant, Dispensing (LW)

Commercial Assistant

Junior Quantity Surveyor

Lead Medical Secretary

Procurement Manager

Community Care Assistant- Bo'ness (Mornings & Evenings)- Drivers Only

More jobs to discover

I want to receive the latest job alerts for assistant administrator in dunfermline, fif

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected