Administrative Assistant
Are you an experienced Administrator with a strong client-care focus and excellent attention to detail? Are you a confident decision-maker, adaptable to work independently and as part of a wider team?
We are seeking an Administrative Assistant to join our small, family-feel team in a full-time, permanent basis based from our site in Kintore, Aberdeenshire. The role is based on our working yard.
We are seeking a site-based candidate to work Monday to Friday, 8:00 AM to 5:00 PM, with a 30-minute lunch break. Holiday cover may be required. We are open to discussing alternative or reduced working hours within the Monday to Friday schedule.
As an Admin Assistant you will play a key role in ensuring the smooth operation of our office. You will have to handle a variety of tasks ranging from managing incoming calls to assisting with marketing efforts. This is an excellent opportunity for someone who is detail-oriented, enjoys multitasking and thrives in a fast-paced environment.
Due to the site location, occasional use of company vehicles may be required. A driving license is therefore an essential requirement for applicants.
About Us
Genny Hire Ltd is an established plant hire company offering diesel generators designed for industries including Oil & Gas, Offshore Wind, Maritime, Farming, Construction, Leisure Events, and many more.
Key Responsibilities:
- Answer incoming calls and provide exceptional customer service
- Process Timesheets and manage miscellaneous purchasing
- Expedite orders and reconcile PO’s, with delivery notes and purchase Invoices
- Conduct customer account checks, ensuring correct paperwork, up-to-date insurance and completion of customer review forms etc.
- Assist with invoicing as required and process paperwork, including uploading information onto the system
- Scan and file documents and manage the archive paperwork system
- Assist with marketing tasks including social media posts, gathering content, updating the website, and managing merchandise orders.
- Handle health and safety administration such as managing first aid kit levels, checking fire extinguisher dates, updating notice boards and booking relevant courses
- Conduct stationary and consumables stock checks and place orders as needed
- Provide holiday cover for the Hire Desk, including quoting and booking jobs
- Manage PPE allocation and orders as required
- Perform general office duties such as laminating, printing, updating documents as required
- Oversee fleet vehicle management, including scheduling MOT’s and managing service check-ins
- Manage fleet equipment, including checking lifting dates, ensuring documents are up to date, updating workshop folders, and creating document packs
- Carry out any other tasks requested by the line manager
Essential requirements:
- Minimum 2-year admin experience
- Driving licence
- Strong communicator both verbally and in writing
- Confident with liaising with customers over the phone
Desirable requirements:
- Experience in a hiring/rental background
Qualifications and Skills:
- Strong organisational and multitasking skills
- Proficiency in office software and systems
- Excellent communication skills and a professional demeanour
- Ability to work independently and as part of a team
- Attention to detail and a proactive approach to problem solving
Benefits
- Competitive salary
- Pension scheme
- Open to flexible working patterns
- Training and development
- On-site free parking
- Private healthcare scheme
- Social events with team
To apply:
Please apply with a CV and Covering Letter. Applicants must have the permanent right to work in the UK.
Job Types: Full-time, Permanent
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
- Private medical insurance
Experience:
- Phone etiquette: 1 year (required)
- Organisational skills: 1 year (preferred)
- Office: 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
