At Kinly and Optima Care, we believe exceptional care begins with exceptional people. At Kinly Care we provide specialist dementia, nursing, complex, and respite care services, delivering compassionate, high-quality support to every person we care for. At Optima Care we provide safe, person‑centred, high‑quality homes for people with mental health needs and/or learning disabilities.
Our values are at the heart of everything we do:
- Kindness defines us
- Dignity and respect, always
- Personalised, person-centred care
- One team, one purpose
- Integrity in everything we do
We are looking for an experienced and detail-focused Vetting Coordinator who shares these values and is committed to ensuring every colleague joins us safely, compliantly, and with care. If you are passionate about high standards, safeguarding, and delivering a smooth and supportive recruitment journey, we’d love to hear from you.
Responsibilities
Pre-Employment Vetting & Compliance
- Own and deliver the end-to-end vetting process for Kinly Care & Optima Care
- Complete DBS, Right to Work, references and ID checks and create clear guidelines on requirements
- Ensure compliance with CQC and safer recruitment standards.
UKVI Sponsorship & Immigration Compliance
- Support UKVI Sponsorship License compliance ensure relevant stakeholders support and are engaged in process
- Manage processes for migrant workers and Skilled Worker visas.
- Maintain accurate records for Home Office audit readiness.
- Continuously review processes in line with best practice
- Utilise current providers trainings to upskill self and those linked to processes
Candidate & Stakeholder Management
- Act as key contact for candidates.
- Provide guidance and resolve vetting issues.
- Discuss any issues with vetting support provider and be solution orientated
- Meet SLAs and manage vetting pipelines.
- Chase outstanding information and resolve delays.
Systems & Record Management
- Maintain accurate GDPR-compliant records.
- Ensure documentation is complete and audit-ready.
- Ensure all relevant recordings and complete across electronic systems with a paper back up
- Conduct self-audits and support CQC and Home Office inspections.
Team
- Support and guide the People Team and relevant stakeholders on Vetting
- Ensure continuous upskilling of Team
- Support workload of Coordination team as and when necessary
What we offer
- Competitive salary
- A supportive and collaborative culture where our values are lived every day
- The opportunity to make a real impact on colleague experience and the quality of care we deliver
- Opportunities for professional development and career progression within a growing organisation
- Ongoing learning and development, including access to training and qualifications where appropriate
- Access to Blue Light Card discounts
- Access to an Early Pay scheme
Person Specification
Qualifications
Experience
- Experience in vetting, onboarding, or recruitment
- Experience working with UKVI compliance, sponsorship licences, Certificates of Sponsorship (CoS), migrant workers, and Skilled Worker visa processes
Skills & Competencies
- Strong attention to detail and accuracy
- Excellent organisational and communication skills
- Ability to prioritise workload and meet deadlines effectively
- High level of confidentiality, integrity, and professionalism
This is a 6 month fixed term contract and .will be based on site in Walsall 5 days per week.
Pay: £25,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Sick pay
Education:
- GCSE or equivalent (required)
Language:
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Willingness to travel:
Work Location: In person
