Senior Accounts Payable Administrator
The role of the Accounts Payable/ Purchase Order Administrator is to ensure supplier invoices are processed to a consistently high quality standard - accurately, promptly and efficiently through following standardised processes and procedures. The role requires the individual to have the ability to cope with the demanding transactional nature of the role, stay on top of supplier queries, liaise with investment managers, directors and other stakeholders.
Key Responsibilities
To include, but not restricted to:
Processing and resolving queries:
· Sorting incoming post, managing the accounts email in-box
· Reviewing and logging of invoices for various group companies
· Data entry using Qube* purchase ledger
· Uploading data files from Excel to Qube
· Deal with supplier queries, on site queries, statements, final demands, copy invoices, reissue of invoices due to change of name or miscalculation etc.
· Responding to routine enquiries (correspondence, emails, telephone calls, etc)
Bacs and payment runs:
· Dealing with BACS runs:
· Produce prelist of BACS payments
· Complete BACS run, send payments to banks, ask signatories to authorise funding and payments
· Send out BACS remittances
· Make Faster payments as required
· Deal with supplier queries on BACS remittances, chase supplier bank details
· Complete credit application forms and pass for signatures (adhoc)
Project specific AP duties:
· Maintain working relationships with external rates and utilities agents as they are important external stakeholders to our business
· Verify new sub-contractors with HMRC and send details to senior management
· Provide analysis on spend to stakeholders as required
Purchase Order Responsibilities
· Maintain the internal helpdesk system to process all relevant information for raising purchase orders for the whole business
· Ensuring all information received is accurate and complete
· Raise Purchase Orders on the system and ensure feedback to the relevant teams for them to pass onto the supplier for invoicing
· Communicating with the business as a whole to ensure validity of all purchase orders and closing them if no longer needed
Other :
· Other adhoc/general admin duties as required from time to time
· Continuous improvement of and involvement in development, challenge and review of the Qube purchase ledger
· Owning the ledger, taking full responsibility and accountability
Key Skills Required / Qualifications
Essential
· Experience of working within a busy purchase ledger function, preferably in property management
· Must be numerate, work accurately and demonstrate excellent attention to detail
· IT literate, particularly in Microsoft packages and ideally a property based accounting software (eg; Qube)
Key Skills/Competencies
· Keen, enthusiastic and self-motivated with a ‘can do’ attitude.
· Ability to work on own initiative with minimal supervision, but ability to recognise when to ask for support
· Responsible and organised – able to complete several tasks simultaneously
Desirable
· Qube experience
Personal Attributes
· Responsible and organised
· Ability to work under pressure to ensure deadlines are met
· Technical expertise – has the skills, knowledge and experience required to perform their role
· Communication and influence – communicates effectively both with written and verbal communication
· Personal management - prioritises tasks effectively in order to deliver to agreed deadlines, keeping others informed and manage your own time effectively, including timekeeping
· Commitment to excellence – uses their initiative, adapts positively to change, is proactive in finding solutions to issues
· External relationships – understands and meets the needs of external clients and communicates effectively in order to build and maintain positive relationships. Act as an ambassador for RPG1 at all times
· Commercial awareness – demonstrates an awareness and understanding for the efficient and cost effectiveness in all decisions and dealings
· Internal relationships and team working – works co-operatively with others and values all working relationships in order to build and maintain positive relationships
*Qube is a property management accounting software package
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- Life insurance
- Private medical insurance
Work Location: In person
