NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
Within this role you will support the School Immunisation Team Lead in the operational management of NHS Greater Glasgow & Clydes School Immunisation Teams to provide an accessible, appropriate, culturally sensitive, safe, person centred and effective service for children, young people and families in
the community. The role provides admin support for clinic scheduling and appointment bookings for the vaccination programmes across GG&C schools, information tracking and data provision. You will work in partnership with service users, care providers and other agencies. You should show competence in the use of a range of computer packages evidenced by experience or formal qualifications e.g. ECDL, and be willing to participate in short courses or more formal training opportunities to improve skill level e.g. through achievement of SVQ in Administration at Level 2 or 3.
The role:
No Band 2 roles are eligible for sponsorship under the Skilled Worker visa or Health and Care Worker visa. routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde (NHSGGC) cannot provide a Certificate of Sponsorship (CoS) for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.
Within this role, you will support the School Immunisation Team Lead in the operational management of NHS Greater Glasgow & Clyde School Immunisation Teams to provide an accessible, appropriate, culturally sensitive, safe, person-centred and effective service for children, young people and families in the community. The role provides admin support for clinic scheduling and appointment bookings for the vaccination programmes across GG&C schools, information tracking and data provision. You will work in partnership with service users, care providers and other agencies. Working for NHS Greater Glasgow and Clyde means being part of an organisation committed to improving health, reducing inequalities, and delivering highquality care to local communities. This role is important because it provides vital administrative support that enables clinical teams to work efficiently, ensuring services run smoothly and patients and families receive timely, wellcoordinated care.
Duration, Location, and Working Pattern:
- Pollockshaws Clinic, Wellgreen
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Monday to Thursday 08:30 to 16:30 and Friday 08:30 to 15:00
- Contracted over 12 months, annualised working terms and conditions of 8 months full-time 36 hours per week from August to April, with leave of 4 months from April to August.
- Please note the salary is Pro Rata for part-time hours
Key responsibilities:
- Provide professional and comprehensive administrative support to the School Immunisation Team, ensuring the effective daytoday running of the service
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Act as a first point of contact for telephone, email and facetoface enquiries, responding professionally and directing queries appropriately while maintaining confidentiality
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Organise and support meetings and events, including diary management, preparation of documentation, minutetaking and followup of actions
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Produce accurate correspondence, reports and data using NHS systems, maintaining a high standard of attention to detail at all times
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Maintain efficient and uptodate electronic and paper filing systems in line with data protection, confidentiality and NHS policies
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Accurately record, update and manage clinical and nonclinical data, including appointments and staff records, supporting service delivery
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Work independently within agreed procedures while contributing positively as a reliable member of the wider multidisciplinary team
Knowledge, training, qualifications and/or experience required to do the job:
- Demonstrate competence in the use of standard IT systems and office software, including word processing, email, spreadsheets and electronic record systems
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Bring experience of working in an administrative or officebased environment, with knowledge of general office procedures and systems
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Show strong verbal and written communication skills, with the ability to interact professionally with colleagues, service users and external organisations
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Work effectively both independently and as part of a wider team, using initiative to prioritise workload and solve routine problems
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Maintain a good understanding of confidentiality, data protection and information governance within a healthcare setting
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Be willing to undertake ongoing training and development, including participation in short courses or relevant qualifications such as SVQ in Administration
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Apply organisational awareness gained through induction and experience to support service delivery and meet departmental standards
What we offer:
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
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A minimum of 27 days annual leave, increasing with length of service, plus public holidays
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Membership of the NHS Pension Scheme, including life insurance benefits
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Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
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Enhanced pay for working public holidays
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NHS discounts on a wide range of goods and services
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Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For an informal discussion, please contact:
Amanda Miller, School Immunisation Team Lead, 07814065215, [email protected]
Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates
This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
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Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
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Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.
