About the Role
A highly organised and hands-on Purchasing & Product Coordinator to oversee procurement activities, stock control, and cross-departmental coordination across the Ardmel Group. This varied role covers raw material purchasing, sourcing, inventory management, stock adjustments, and administrative support for our operations in Sri Lanka. This role is fast paced and detail-focused, requiring someone who works independently, follows established processes, and drives tasks to completion. The successful candidate thrives in a dynamic manufacturing environment and balances operational and administrative duties with accuracy, initiative, and excellent communication.
Key Responsibilities
Purchasing & Sourcing
- Raise accurate purchase orders (POs) for raw materials, engineering components, and third-party suppliers to meet production and sales requirements.
- Validate internal requests (e.g., engineering quantities) using stock turnover and data — do not process orders blindly.
- Provide administrative purchasing support for overseas operations, including Sri Lanka.
- Source materials, components, and suppliers to meet bespoke project or production needs.
- Continuously review supplier costs, lead times, and quality to drive efficiency and value.
- Maintain accurate purchasing records, attachments, and approvals in compliance with ISO 9001 standards.
- Proactively chase suppliers and maintain live order tracking, escalating issues as needed.
Stock Control & Goods Inward
- Process GRNs accurately, matching POs, delivery notes, and invoices.
- Carry out stock control, including receipt, inspection, booking-in, and safe storage of materials.
- Investigate discrepancies before adjusting stock; escalate according to company policy.
- Monitor stock levels and maintain internal systems to ensure availability for production.
- Support warehouse operations during peak periods or staff absences.
Parts, Tape & Machines
- Take ownership of parts stock ordering, picking, tidying, and consumption tracking. Manage tape/raw material stock reviews and ordering.
- Support machine-related orders and customer order management, bridging sales and engineering.
- Ensure accurate stock coding and updates, following guidelines and references.
Cross-Department Coordination & Customer Service
- Act as a link between procurement, production, warehouse, sales, and engineering to ensure timely fulfilment of orders.
- Handle customer emails and calls professionally, escalating issues when necessary.
- Support Sales and Customer Support teams during absences or peak workloads.
- Provide clear, purposeful updates and avoid duplication of work.
Process Compliance & Reporting
- Follow all documented purchasing and stock processes rigorously.
- Use Sage and other internal systems for stock checking, reporting, and back-order management.
- Maintain housekeeping reports and monitor performance metrics.
- Escalate deviations from process or recurring issues promptly.
Process Compliance & Reporting
- Follow all documented purchasing and stock processes rigorously.
- Use Sage and other internal systems for stock checking, reporting, and back-order management.
- Maintain housekeeping reports and monitor performance metrics.
- Escalate deviations from process or recurring issues promptly.
Supported Business and Inclusive Recruitment
We welcome applications from all backgrounds and are committed to providing a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage, please let us know and we will be happy to support you.
We are proud to be a Bronze Armed Forces Covenant Employer and a Supported Business. We welcome applications from veterans, reservists, service leavers, disabled people and applicants from all backgrounds, and are committed to providing an inclusive and supportive workplace.
Pay: £32,000.00-£36,000.00 per year
Work Location: In person
