Legal compliance & billing operations coordinator Work, Jobs in Gravesend Da12 (with Salaries)

Legal Compliance & Billing Operations Coordinator
Zaiwalla & Co —London
- £40,000 - £43,000 a year
- Hybrid work
- No degree
- Communication skills
Quick apply
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- CRM software
- Google Suite
- Microsoft Excel
- Annual leave
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legal compliance & billing operations coordinator jobs near gravesend da12

Legal Compliance & Billing Operations Coordinator

Zaiwalla & Co
London

Quick apply

Job details

Temp to perm
£40,000 - £43,000 a year
11 days ago

Benefits

Private medical insurance

Qualifications

Communication skills

Full job description

About Us

We are a Legal 500 ranked boutique law firm based in the heart of Central London, serving a diverse international client base. We are known for our unconventional thinking, cultural diversity, and the high calibre of our work. We are now looking for a talented and motivated Legal Compliance & Billing Operations Coordinator to join our close-knit operations team.

The Role

Reporting to the Practice Manager and Finance Manager, you will be a key operational hub for the firm — ensuring the billing cycle runs smoothly, client files are opened compliantly, and the firm meets its regulatory obligations. This is a varied, hands-on role that suits someone who takes genuine pride in getting things right and making things better. This role is offered on a temp-to-perm basis, with the definite intention of transitioning into a permanent, full-time position for the right candidate once they have settled into the role.

What You Will Do

Finance & Billing

The firm typically issues between 10 and 20 invoices per month, reflecting the bespoke, high-value nature of our client work. Many of our matters are sensitive and involve important long-standing client relationships, and as such this role demands an exceptionally high level of accuracy and attention to detail.

You will run the monthly billing cycle end to end, working in close liaison with the legal and finance teams
Ensure fee earners submit accurate and timely time records and that all disbursements are correctly recorded and billed
Review WIP with the legal team to ensure matters are billed appropriately and nothing is missed
Issue and send invoices to clients in a timely and accurate manner
Oversee payment tracking and lead recovery efforts on outstanding invoices
Act as the primary point of contact for all client and internal enquiries regarding bills
Maintain clear, accurate and contemporaneous records across the billing function, ready to report to Management at any time

Compliance

Open client files, ensuring all AML and sanctions checks are completed accurately and on time
Conduct routine audits of active and archived matters
Maintain and develop the firm’s compliance plan, identifying and driving both immediate remediation and longer-term structural improvements
Organise compliance training, maintain firm records, and monitor regulatory updates
Review and refresh policies and procedures on a regular cycle
Support ad hoc compliance projects including researching providers and technology solutions

Operations

Support the Practice Manager with diary management, meeting coordination, and firm initiatives including BD, marketing, and directory submissions
Maintain records of new business leads and follow up with the team

About You

Educated to degree level or equivalent, or able to demonstrate equivalent professional experience
Minimum 4 years’ experience working within a law firm, with demonstrable end-to-end billing experience (WIP review, issuing bills, debt recovery)
Solid hands-on experience of file opening and a strong working knowledge of AML and sanctions requirements
A sound understanding of the SRA Accounts Rules and their application in a legal practice environment
Fast and confident with Excel; highly IT literate across practice management systems
A natural improver — you spot inefficiencies and see them through to resolution
Positive, professional, and self-starting; you take ownership without being prompted
Articulate and professional in manner, with clear written and verbal communication skills
Foreign language skills are a welcome bonus

Our Values

International — We embrace cultural diversity in our team and our client base

Unconventional — We encourage innovative thinkers who challenge the status quo

Respect — We foster a courteous, positive workplace, free from gossip

Pay: £40,000.00-£43,000.00 per year

Benefits:

Private medical insurance

Experience:

law firm : 4 years (required)

Work Location: Hybrid remote in London WC1V 6PL

Quick apply

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legal compliance & billing operations coordinator jobs in gravesend da12

Legal Compliance & Billing Operations Coordinator

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