Job Introduction
Salary: £25,989 – £26,824 a year
Hours per week: 37 hours a week
Contract type: Permanent
About the job:
We are looking for an organised and proactive Legal Administrative Assistant to join our Legal Services team. This is a varied and fast-paced role that provides essential administrative support to legal professionals, helping to ensure the efficient delivery of legal services across the Council.
You'll be responsible for a broad range of administrative tasks, including managing legal case files, processing incoming correspondence, preparing court bundles and legal documents, arranging the issue of court summons, and maintaining accurate records and case management systems. The role also includes financial administration, such as processing invoices, raising purchase orders, managing court fee payments, and ensuring compliance with the Council's financial procedures.
As part of the role, you'll maintain the deeds and archives systems, ensuring documents are stored, indexed, retained and retrieved in line with legal requirements and the Council's records management policies. You'll also produce management information reports, contribute to the ongoing development and maintenance of administrative systems, and help ensure information is accurate and up to date.
Working under the supervision of the Legal Services Improvement Manager, you'll play an important part in supporting the day-to-day operation of the Legal Services team. You'll also provide guidance and training to new administrative colleagues and support new employees in using the Council's case management systems.
This is a public facing role so you’ll need to show off your fluency in speaking and writing English.
Please note this role does not attract sponsorship.
About you
We're looking for an organised, reliable and proactive individual with experience of working in a busy office or administrative environment. You'll be confident managing a varied workload, prioritising tasks effectively and maintaining a high standard of accuracy, even when working to competing deadlines.
You'll have excellent communication skills, both written and verbal, with the ability to build positive working relationships with colleagues, clients and members of the public. You'll be comfortable dealing with enquiries in a professional, sensitive and tactful manner, ensuring that policies, procedures and legal requirements are followed at all times. A confident telephone manner and strong customer service skills are essential.
You'll be confident using Microsoft Office applications, including Word and Excel, and have experience of maintaining accurate manual and electronic records, producing documents and reports, and entering data with a high level of accuracy. You'll also be able to understand and follow financial processes and procedures and appreciate the importance of attention to detail when handling documentation and administrative processes.
You'll be able to work effectively both independently and as part of a team, using your own initiative while following established procedures. A methodical approach, excellent organisational skills and the ability to work with minimal supervision will help you succeed in this role. You'll also share our commitment to equality, diversity and inclusion and understand the importance of treating everyone with fairness and respect.
You'll hold GCSEs or equivalent qualifications or experience and be able to undertake the physical requirements of the role, including retrieving and carrying files and deeds from storage areas when required.
About us
Our ambitious Luton 2040 Vision – that no-one in Luton will have to live in poverty – is at the heart of everything we do. We recognise that our people are remarkable, talented, committed and passionate about serving our residents.
The people of Luton depend heavily on this council – and that means our workforce! Are you ready to realise the remarkable and help us deliver our vision?
Application Process
Please note that we reserve the right to close the advert earlier than this date should we receive a high volume of applications.
Benefits
We offer a range of excellent staff benefits which include:
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From 25 to 32 days’ annual leave: linked to length of service and grade
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Buying annual leave scheme: buy up to 20 days additional annual leave
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Career Pathways: step up in your career or move into a specialist area
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Pension scheme: with generous employer contributions of up to 19.2 per cent (at April 2026) and 3x salary death in service grant
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Generous relocation package: up to £8,000 (subject to eligibility)
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Employee Assistance Programme: a free, 24/7 confidential counselling and wellbeing support service available to all employees, their partner or spouse and dependent children over 16 still living at home
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Work/life balance: flexible working options including working from home where possible. We welcome requests for flexible working arrangements including part-time hours and alternative working patterns
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Training and support: unlimited access to development courses, mentoring and support and clear career pathways
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Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons
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Arriva Travel Club: great value savings on local bus travel
How to apply
We understand that job applications take time and effort, but a high-quality application shows that you are professional with a good attention to detail. The recruiting manager may receive a number of applications for each job advertised so you want yours to stand out!
Our ‘How to apply' page has more tips to help with your application: Click here
