Admin coordinator fm Work, Jobs in Hammersmith, Gtl (with Salaries)

FM Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Admin Coordinator FM
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d

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FM Admin Coordinator

Reliance Facilities Management
London

Quick apply

Job details

Full-time
£25,000 - £29,000 a year
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Facilities management
Microsoft Office
Administrative experience
Communication skills
Time management
Help desk

Full job description

Job Description

Job Title: FM Admin Coordinator

Department: Facilities Management

Location: Berkeley Square House, Berkeley Square, London W1J 6BD, United Kingdom

Reports To: Operations Manager

Employment Type: Full-Time

Job Purpose

The FM Admin Coordinator provides administrative and operational support to the Facilities Management team, ensuring the efficient delivery of facilities services, compliance requirements, contractor management, and customer service standards. The role supports day-to-day facilities operations through effective coordination, record-keeping, reporting, and communication.

Key Responsibilities

Administrative Support

Provide comprehensive administrative support to the Facilities Management team.
Maintain accurate records, databases, and filing systems for facilities-related documentation.
Prepare reports, correspondence, meeting minutes, and presentations as required.
Manage incoming emails, telephone enquiries, and service requests.

Helpdesk & Work Order Coordination

Log, monitor, and track maintenance requests through the CAFM/helpdesk system.
Raise work orders and allocate tasks to internal teams or external contractors.
Follow up on outstanding jobs and ensure timely completion.
Update stakeholders on the status of maintenance requests.

Contractor & Supplier Management

Coordinate contractor visits and ensure required documentation is obtained and maintained.
Verify contractor certifications, insurance documents, and compliance records.
Assist with contractor onboarding and access arrangements.
Maintain supplier and contractor databases.

Compliance & Documentation

Maintain records relating to statutory compliance, including health and safety inspections and certifications.
Monitor expiry dates for compliance documents and schedule renewals.
Support audits and compliance reviews.
Ensure documentation is stored in accordance with company policies and GDPR requirements.

Financial Administration

Process purchase orders, invoices, and goods received notes.
Assist with budget tracking and expenditure reporting.
Reconcile supplier invoices and resolve discrepancies.
Support procurement activities and quotation processes.

Facilities Coordination

Assist in coordinating planned preventive maintenance (PPM) schedules.
Support office moves, space planning, and facilities projects.
Arrange access permits and work permits where required.
Coordinate meeting room, equipment, and facility bookings.

Customer Service

Act as a point of contact for employees, clients, and contractors.
Respond to facilities-related enquiries professionally and promptly.
Support service delivery to ensure customer satisfaction and contractual compliance.

Health, Safety & Compliance

Comply with all company Health & Safety policies and procedures.
Report hazards, incidents, and near misses promptly.
Support a safe working environment for employees, contractors, and visitors.

Skills & Experience

Essential

Previous administrative experience, preferably within Facilities Management, Property Management, or Building Services.
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience using CAFM/helpdesk systems.
Ability to prioritise workloads and meet deadlines.
Strong attention to detail and accuracy.
IOSH Working Safely or equivalent qualification.

Pay: £25,000.00-£29,000.00 per year

Work Location: In person

Quick apply

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FM Admin Coordinator