Legal support assistant Work, Jobs in Hardham, Wsx (with Salaries)

Admin Assistant – Private Client
Stevens & Bolton —Guildford
- English
- Continuous improvement
- AI
Senior Legal Assistant
Dean Wilson LLP —Brighton
- £30,000 - £32,000 a year
- Monday to Friday
- Organisational skills
- Typing
- Communication skills
- Life insurance
3d

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Admin Assistant – Private Client

Stevens & Bolton
Guildford

Apply Now

Job details

Permanent

Benefits

Cycle to work scheme
Discounted gym membership
Private medical insurance

Qualifications

Administrative support experience
Filing
English
Microsoft Office Suite
Continuous improvement
iManage
AI
Communication skills
ESG

Full job description

Main information

Term type:
Permanent
Practice area:
Tax - Private Client
Location:
Guildford

The Role

Join our friendly and supportive Private Client team as an Administrative Assistant. This is an exciting opportunity for a motivated and detail-focused individual to play a key role in supporting our secretaries and lawyers. You'll work closely with experienced professionals, develop valuable skills, and contribute to delivering an excellent service to our clients within a collaborative and welcoming environment.

About the Team

Our Private Client team is made up of four partners, 19 lawyers/fee earners, and 3 secretaries and an administrative assistant. We specialise in delivering high-quality legal services. As an Admin Assistant, you’ll play a key role in supporting the team’s day-to-day operations and ensuring everything runs efficiently behind the scenes.

You’ll be involved in a wide range of administrative tasks, including:

Managing file systems: archiving, e-filing
Scanning and photocopying confidential documents
Assisting with file opening, including inputting party details and producing engagement letters
Processing incoming and outgoing post, including collation of enclosures
Booking couriers and handling document distribution
Supporting billing processes: generating reports, billing guides, and tracking invoices
Assisting with document archiving (e.g. Wills, Deeds)
Learning and using internal systems such as iManage, 3E, Intapp, NBI, Nintex, and Kofax PDF
Identifying opportunities to improve administrative processes and enhance the efficiency of team workflows
Supporting the implementation and adoption of new technologies, systems and ways of working
Using AI-powered and digital tools, where appropriate, to improve productivity, accuracy and service delivery
Assisting with innovation and continuous improvement projects across the team and wider firm
Demonstrating a positive and proactive approach to change, embracing new processes and technologies as they are introduced
Contributing ideas and feedback to help drive operational excellence and improve the client and colleague experience
Any other admin tasks that support the smooth running of the team

Qualifications and Experience

We’re looking for someone who is:

Eager to learn and willing to take initiative
Highly organised with excellent attention to detail
Process - driven, with the ability to use AI/tech to improve procedures and be able to demonstrate an enthusiasm for innovation
Confident using Microsoft Office, especially Excel (basic formulas, formatting, ribbon tools)
A strong communicator with good interpersonal skills
Reliable and self-motivated, with a flexible work ethic
Comfortable working in a busy office environment and seeking out tasks to support the team

Qualifications & Experience

Min of Five GCSEs (or equivalent) A*-C, including Maths and English
Some administrative experience (through work experience, apprenticeship, or placement)
Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
Excellent English and grammar
Ability to learn new systems and processes
Experience of using AI tools in previous roles

The Opportunity

Competitive base salary
Pensions Scheme (5% employer contribution)
Private medical insurance
Permanent health insurance
Life assurance
Receive either the sum of £750 per annum as a travel allowance or reimbursement of carparking expenses via a pay as you go card at a local carpark (likely to be Farnham Road carpark)
Travel – option to apply for an interest free loan for a season ticket or parking permit
Enhanced maternity/paternity pay (after sufficient service)
Cash back scheme
Comprehensive flexible benefits package including:
Critical illness insurance
Buy/Sell holiday scheme
Dental insurance
Cycle to work schemes
Taste card
Fun pass
Give as you earn
Discounted gym memberships and shopping
Profit share and discretionary bonus schemes

The Firm

Stevens & Bolton – making a positive difference to your career

You’ll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment. We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.

We are recognised as a top firm in The Times Best Law Firms 2025, shortlisted for “Law Firm of the Year: The Independents” at The Lawyer Awards 2025 and shortlisted for “Regional/Offshore Team of the Year” at the Legal Business Awards 2025. The Firm was recently named “Law firm of the year” at the 2025 Legal Cheek Awards, was shortlisted for “ESG Initiative of the Year” at the Women, Influence & Power in Law UK 2024 Awards and shortlisted for “UK Law Firm of the Year - Small/Mid-Sized Firm” at the British Legal Awards 2023. Our refurbished office has been awarded a RICS SKA silver certificate and a 2-star Fitwel accreditation.

We’ve made excellence the hallmark of our firm: in the clear advice we give, in the enduring client relationships we build and in our proactive and highly responsive service. We seek to recruit people who will help us maintain and build on this, and in return we offer excellent long-term career and development opportunities.

Diversity & Inclusion

We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work. In 2020 we were shortlisted for “Best D&I Initiative” at The HR Awards and for “Best Talent and Inclusion Initiative” at The Lawyer Awards.

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