Full Time Band 4 AFC – Medical Education Administrator based at Prospect Park Hospital – Reading.
This role provides comprehensive administrative and organisational support to the Medical Education service, working collaboratively across medical staffing, education teams, learners, and external partners.
The post holder helps maintain safe, supportive learning environments and ensures smooth delivery of medical student programmes, foundation teaching, clinical placements, and work experience.
Responsibilities include coordinating training activities, maintaining accurate education and finance records, supporting learner wellbeing, and ensuring compliance with governance and reporting requirements.
The role demands strong communication, digital proficiency, attention to detail, and the ability to manage complex, changing learner needs while contributing to high‑quality training experiences and effective service operations.
You will report to the Medical Education Manager.
Administrative support — Deliver comprehensive admin support across medical education programmes and services.
Record management — Maintain accurate training, placement and finance records, ensuring compliance and timely reporting.
Learner support — Respond to learner queries, and escalate issues appropriately.
Programme coordination — Organise teaching sessions, placements, inductions, events and resources for facilitators and learners.
Stakeholder liaison — Communicate effectively with universities, training providers and internal teams.
Governance and reporting - Prepare accurate reports, ensure legal documents are in place, and support quality metrics.
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire. As an employer, we’re committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.
Our values at Berkshire Healthcare are:
Caring for and about you is our top priority
Committed to providing good quality, safe services
Working Together with you to develop innovative solutions
Your wellbeing is important to us. Some of the benefits of working for us include:
Flexible working options to support work-life balance
27 days’ annual leave rising with service + opportunity to buy and sell
Generous NHS pension scheme
Excellent learning and career development opportunities
‘Cycle to Work’ and car leasing scheme including electric vehicles
Access to a range of wellbeing tools and services
Discounts at hundreds of popular retailers and restaurants
Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
Generous maternity, paternity, adoption and special leave
Free parking across Trust sites
The “must haves” for this role:
GCSE‑level education or equivalent.
Strong IT skills including Excel, MS Forms and digital systems.
Excellent communication — written, verbal and interpersonal.
Ability to work with senior staff and handle sensitive issues professionally.
Ability to coordinate complex activities and manage competing priorities.
Problem‑solving ability with confidence analysing training‑related scenarios.
Project administration experience with a track record of meeting deadlines.
Collaborative working across teams and external partners.
High accuracy when producing and checking work.
Minute‑taking capability and confidence contributing to meetings.
Flexibility to support multiple programmes and teams.
Commitment to Trust values and understanding of equality, diversity and inclusion.
Ability to travel to multiple sites with minimal impact on daily productivity.
For further information about the role, please see attached job description and person specification.
We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.
We’re committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to call: Chithra Karunakaran 07500813851 or email:
[email protected] who’ll be delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.
