Office Coordinator – Vehicle Sourcing & Sales
Location: Bicester (Office Based)
Job Type: Full-Time, Permanent
Salary: £30,000 per year (depending on experience)
About Us
Dan's Action Vehicles Ltd is one of the UK's leading suppliers of vehicles to the Film & TV industry. Our work is seen by millions of viewers around the world, and we're proud of the reputation we've built for delivering exceptional service and maintaining a diverse fleet of specialist vehicles.
We're looking for a motivated, organised, and proactive Office Coordinator to join our growing team. This is a varied role offering real ownership, combining office administration, workshop coordination, vehicle sourcing, and vehicle sales support.
The Role
As our Office Coordinator, you'll play a key role in the day-to-day running of the business, ensuring the workshop operates efficiently while supporting vehicle purchasing and sales activities.
Key Responsibilities
- Coordinate workshop workflow and job scheduling.
- Source vehicles from auctions, dealerships, trade contacts, and private sellers.
- Assist with buying and selling vehicles, including preparing adverts, responding to enquiries, and arranging viewings.
- Manage vehicle listings across online sales platforms.
- Order vehicle parts and maintain supplier relationships.
- Organise transport and logistics for vehicle collections and deliveries.
- Complete risk assessments and ensure transport compliance.
- Download and manage Digital Tachograph records.
- Organise HGV inspections and maintain operator licence compliance.
- Keep accurate records of vehicle tax, MOTs, servicing, and documentation.
- Liaise with customers, suppliers, transport providers, and workshop staff.
- Provide general administrative support to ensure the smooth running of the business.
About You
We're looking for someone who is:
- Highly organised with excellent attention to detail.
- Able to prioritise workloads in a fast-paced environment.
- A confident communicator with a professional manner.
- Proactive, reliable, and able to work independently.
- Comfortable using Microsoft Office and computer systems.
- Interested in the motor trade, commercial vehicles, or transport industry.
Desirable Experience
- Vehicle sourcing or buying experience.
- Vehicle sales or automotive industry experience.
- Workshop or transport administration.
- Fleet management or logistics.
- Customer service and office administration.
Requirements
- Full UK Driving Licence (essential).
- GCSEs or equivalent (preferred).
- Previous administration or customer service experience.
- Strong organisational and communication skills.
- Ability to commute to Bicester or relocate before starting work.
What We Offer
- Competitive salary of £30,000 per year.
- Company pension.
- Monday to Friday working pattern.
- Overtime opportunities.
- Career development within a growing business.
- A varied role where no two days are the same.
- The opportunity to work with unique vehicles supplying the Film & TV industry.
Pay: £30,000.00 per year
Benefits:
Application question(s):
- What is your super power ?
Work Location: In person
