About the role
We are looking for an organised, proactive and approachable Executive Assistant to provide trusted support to our CEO and senior leadership team.
This is a varied role for someone who enjoys keeping people organised, coordinating important business activities and making sure actions are completed. Alongside executive support, you will help with business reporting, tender drafts, HR administration and the coordination of our ISO 9001 and ISO 27001 systems. You will also provide light administrative support for workplace health and safety.
Experience using AI or automation tools would be helpful, but it is not required. Training can be provided to someone interested in learning how technology can improve administrative processes.
If you're looking for a varied and rewarding role where your skills will make a real difference, we'd love to hear from you.
What you will be doing:
- Manage the CEO’s diary, meetings, appointments and occasional UK travel.
- Prepare agendas, presentations, meeting papers and briefing information; attend meetings, take accurate minutes and follow up agreed actions.
- Draft emails, letters and other communications for the CEO, and respond to clients, employees, suppliers, advisers and other stakeholders on the CEO’s behalf when asked.
- Liaise professionally with clients, act as a helpful point of contact and handle confidential or commercially sensitive information with discretion.
- Compile business reports, management information and board packs, gathering information from colleagues and following up missing or overdue items.
- Help prepare first drafts of tenders, bids, proposals and supplier questionnaires; coordinate supporting information, deadlines and submissions.
- Coordinate and support business projects from initiation to completion, tracking progress, following up actions, managing deadlines, identifying risks, and ensuring key deliverables are achieved.
- Support the administration of our ISO 9001 and ISO 27001 management systems, including controlled documents, audit evidence, reviews and action tracking.
- Coordinate HR administration in line with our internal processes and guidance from our external HR provider, including recruitment, onboarding, records, absence, probation and leaver processes.
- Provide light health and safety administration, including maintaining records, certificates and renewal schedules and arranging routine checks or training renewals.
- Identify opportunities to simplify administrative processes using templates, workflows, automation or approved AI tools.
- Contribute to a positive, collaborative culture that reflects and supports company values.
Please note: the role does not require independent HR, legal, information-security or health and safety advice. Specialist guidance is available from our external advisers.
About you:
You may currently work as an Executive Assistant, Personal Assistant, Senior Executive Support professional or Senior Business Support Coordinator.
- Experience supporting a CEO, director or senior leadership team.
- Excellent organisational skills, with the ability to manage multiple priorities.
- Strong written and verbal communication and document-drafting skills.
- Experience producing high-quality reports, presentations and management information.
- Confidence communicating with clients and other stakeholders.
- Ability to work independently, anticipate needs, solve problems, and proactively follow up actions to ensure deadlines are met.
- Strong attention to detail and ability to maintain high standards of accuracy and presentation.
- High levels of discretion, confidentiality and professional judgement.
- Good Microsoft Office skills, including Outlook, Word, PowerPoint and Teams.
- A practical, positive and solution-focused attitude.
- GCSEs (or equivalent) in English and Mathematics at grade C/4 or above.
Advantageous experience: tenders, HR administration, document control, ISO 9001 or ISO 27001. We also welcome applications from candidates with strong transferable experience.
AI and automation: experience with Microsoft 365 Copilot, Power Automate or other workflow automation tools is desirable but not essential, as training can be provided.
What we offer:
- A salary of £37,000–£42,000 per annum, depending on experience.
- A permanent, onsite role based just one mile from Nantwich town centre, with hybrid working considered following a successful induction period.
- 30 days’ annual leave (including bank holidays) and a company pension scheme.
- Training and development in ISO 9001, ISO 27001, automation and AI tools.
- Ongoing professional development and support from established external advisers.
- A varied and visible role working closely with the CEO in a supportive and collaborative environment.
- Free onsite parking.
How to apply:
Please submit your CV and a brief covering statement outlining your experience of supporting senior leaders and coordinating business administration and explaining why you are interested in the role.
We are interested in capable, adaptable candidates and do not expect applicants to have experience in every area listed. Training and support will be provided where appropriate.
Job Types: Permanent, Full-time, Graduate
Pay: £37,000.00-£42,000.00 per year
Benefits:
Work Location: In person
