Events & operations Work, Jobs in Hove, Esx (with Salaries)

Event Operations Executive
William Reed Ltd —Gatwick Airport
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
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Event Operations Executive

William Reed Ltd -
Gatwick Airport

Quick apply

Job details

Permanent | Full-time

Benefits

Additional leave
Cycle to work scheme
Annual leave
Company pension
Employee assistance programme
Paid volunteer time
Car scheme

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills
Time management

Full job description

Description

As Operations Executive, you will play a key role in bringing our award-winnings exhibitions to life, delivering the smooth operations of our exhibitors’ presence at our events. You will liaise with exhibitors, contractors and the venue to bring exhibitors vision into an operational reality whilst maintaining full compliance with health & safety regulations.

You will manage key documentation, including exhibitor risk assessments, Health & Safety forms, and maintaining accurate and up-to-date technical floor plans.

Your impact will be instrumental in creating an exceptional experience for our exhibitors; one that delivers meaningful return on investment, builds lasting relationships, and drives their continued commitment year after year. In doing so, you’ll play a vital role in growing our events and shaping the food industry.

What You’ll Be Doing

Acting as a key point of contact for exhibitors and contractors, answering queries and providing clear, timely guidance
Onboarding exhibitors and bringing exhibitor stands into operational delivery, including liaising with the venue and relevant suppliers
Maintaining accurate exhibitor records within internal systems, ensuring all documentation is complete and up to date
Maintaining accurate and up-to-date technical floorplans
Supporting the preparation of operational documentation including schedules, manuals and site plans
Assisting in collating, reviewing and managing risk assessments and health & safety documentation
Delivering onsite operations during event build-up, live event days and breakdown, including troubleshooting and smooth operational delivery

What You’ll Need

Experience in events assistant, coordinator, administration or a related role would be beneficial
Experience or understanding of delivering events on-site
Excellent verbal and written communication skills with the ability to communicate and collaborate effectively within a team and with stakeholders at all levels
Strong attention to detail, maintaining high standards of accuracy in all tasks
Strong organisation and time management and able to handle multiple priorities simultaneously
Fantastic problem-solving ability to identify challenges and implement effective solutions
An adaptable approach to respond effectively to changing priorities and requirements
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Benefits & Initiatives

Generous annual leave –25 days plus standard England and Wales bank holidays for full-time employees
Long service holiday reward – Receive an extra day's annual leave for each year of service after six years, up to a maximum of 30 days plus bank holidays for full-time colleagues
Christmas office closure – Enjoy additional paid leave between Christmas Day and New Year's Day to cover discretionary office closure days
Holiday purchase scheme – Buy up to three additional days' annual leave each year and spread the cost over up to six months
MeDay – Take an additional paid day off to celebrate your birthday, a cultural or religious event, or another occasion that is meaningful to you
Volunteering day – One paid day each year to support a charity, community group or cause close to your heart
Hybrid and agile working – Flexible ways of working to help you balance work and life commitments (role dependent)
Enhanced pension contributions – Benefit from employer pension contributions above the statutory minimum
Life assurance – Providing financial protection and peace of mind for you and your loved ones
Group Income Protection – Financial support if you're unable to work due to long-term illness or injury
Family-friendly policies – Enhanced pay entitlements to support you and your family during important life events
Health and wellbeing support, including:
- Healthcare cash plan
- Employee Assistance Programme (EAP)
- Virtual GP service
- Health and wellbeing resources and tools
Commitment to Equity, Diversity and Inclusion – Supported by employee-led networks, with a culture where everyone feels welcome and valued. We are proud to be a Disability Confident Committed employer
Cycle to Work scheme – Save money and support a healthier commute
Electric Car scheme – Access an affordable and sustainable way to drive an electric vehicle

About William Reed Ltd

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Event Operations Executive

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