Administrative officer Work, Jobs in Humbie, Eln (with Salaries)

Executive & Business Support Administrator
QME Care (Queens House Kelso Ltd) —Kelso
- £14.81 - £15.99 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Social media management
- Free parking
- Health & wellbeing programme
Quick apply
7d
Recruitment and Admissions Administrator (Permanent)
Edinburgh College —Edinburgh
- £28,726 - £30,162 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
14d
Court Officer
Scottish Courts and Tribunals Service —Edinburgh
- £27,507 a year
- Full-time
- Annual leave
- Employee discount
12d
Associate Data Analyst
Companies House —Edinburgh
- £35,952 - £37,970 a year
- Temporary
- Data analysis skills
- SQL
- Presentation skills
- Annual leave
Finance Officer (2 posts)
Link Group Limited —Edinburgh
- £30,132 - £38,293 a year
- Full-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Employee assistance programme
- Employee discount
12d
Policy Officer
Children First —Edinburgh
- £30,602 - £35,778 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Assistant Communications Officer
Children in Scotland —Edinburgh
- £27,850.64 a year
- Part-time
- Hybrid work
- Flexitime
- Sick pay
Quick apply
Operational Officer
Companies House —Edinburgh
- £26,452 a year
- Part-time
- Hybrid work
- No experience needed
- Presentation skills
- Communication skills
4d
Supreme Courts Administrative Officers
Scottish Courts and Tribunals Service —Edinburgh
- From £28,782 a year
- Full-time
- Annual leave
- Employee discount
1d
Project Support Officer (Access to High Demand Professions)
University of Edinburgh —Edinburgh
- Part-time
- Microsoft Office
- University
- IT
- Annual leave
- Employee discount
Project Administrator (Fixed Term)
Commsworld —Newbridge
- Up to £25,000 a year
- Temporary
- Customer service
- Administrative experience
- Organisational skills
- Free parking
- Health & wellbeing programme
Quick apply
12d
Housing Assistant
Pinnacle Group —Edinburgh
- £26,227.50 a year
- Monday to Friday
- Customer service
- Administrative experience
- Travel
- Annual leave
- Employee assistance programme
Quick apply
Property Officer
British Transport Police —Edinburgh
- £15,398.34 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- IT
- Annual leave
- Gym membership
Quick apply
15h
Committee Officer - City Chambers
City of Edinburgh Council —Edinburgh
- £47,639 - £56,392 a year
- Full-time
- Organisational skills
- Communication skills
5d
EA to the CRO / Commercial Admin
Dayshape —Edinburgh
- £35,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Time management
- Employee assistance programme
Quick apply
19h
Front of House (Temporary)
The Progeny Group Limited —Edinburgh
- Temporary
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Dermatology Consultant - Edinburgh
Xyla Services —Edinburgh
- Weekend availability
Quick apply

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Based on your search for administrative officer jobs.

Accounts/Office Administrator
John Gilmour Butchers —Macmerry
Answer incoming telephone calls and process customer orders accurately. Process sales and purchase invoicing accurately and on time.
£26,000 - £28,000 a year
Quick apply
Executive & Business Support Administrator
QME Care (Queens House Kelso Ltd) —Kelso
Process sales invoices using Xero, ensuring documentation is scanned, uploaded and accurately recorded. Assist with reception duties, telephone enquiries, and…
£14.81 - £15.99 an hour
Quick apply
7d

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Executive & Business Support Administrator

QME Care (Queens House Kelso Ltd) -
Kelso

Quick apply

Job details

Part-time
£14.81 - £15.99 an hour
7 days ago

Benefits

Free parking
Health & wellbeing programme
Free flu jabs
Discounted or free food
Company pension
Employee discount
On-site parking

Qualifications

Microsoft Word
Website maintenance
Microsoft Outlook
Social media management
Accounting software
Project coordination
Microsoft Office
Xero
Administrative experience
Quality assurance
SharePoint

Full job description

1. JOB IDENTIFICATION

Job Title: Executive & Business Support Administrator

Responsible to: Personnel & Administration Manager

2. ROLE PURPOSE

The Executive & Business Support Administrator plays a key role in supporting the Chief Executive Officer and Senior Management Team by providing high-quality executive and administrative support across the organisation.

This is a varied and proactive role that combines executive support with business administration, organisational coordination, communications, marketing, and the production of high-quality organisational publications and materials.

As a senior member of the Administration Team, the postholder will provide guidance and support to colleagues, help coordinate administrative activities, and ensure work is delivered efficiently, accurately and to a consistently high professional standard.

3. MAIN DUTIES & RESPONSIBILITIES

The information below is intended to provide an overview of the role. It is not intended to be an exhaustive statement of duties, responsibilities or terms and conditions.

Executive Support

Provide high-level administrative support to the Chief Executive Officer and Senior Leadership Team.
Organise meetings, prepare agendas, collate papers and take accurate minutes.
Monitor actions arising from meetings and ensure timely completion.
Manage confidential correspondence and documentation appropriately.

Prepare professional reports, presentations, briefing papers and other documentation to a high standard.

Business Support

Support organisational projects and service developments from planning through to implementation.
Coordinate project documentation, action plans and organisational deadlines.
Assist with business planning, service development proposals and funding applications.
Assist in preparing documentation for inspections, audits and external reviews.
Undertake research and information gathering to support organisational decision-making and continuous improvement.

Finance Administration

Process sales invoices using Xero, ensuring documentation is scanned, uploaded and accurately recorded.
Review and approve invoices prior to submission to the Finance Manager for processing.
Maintain accurate electronic records of financial documentation.

HR Administration

Provide general administrative support to the HR function.
Maintain accurate and confidential employee records and personnel files.
Assist with preparing HR documentation, correspondence and recruitment paperwork as required.

Publications & Document Development

Design and produce high-quality organisational documents including:
Policies and procedures
Staff handbooks
Induction materials
Training resources
Newsletters
Information leaflets
Annual reports
Presentations
Ensure all publications reflect organisational branding and maintain consistency.
Review existing documents to improve readability, accessibility and presentation.

Communications & Marketing

Support internal and external communications.
Produce staff communications and organisational updates.
Assist with recruitment campaigns and promotional materials.
Update website content where required.
Support social media activity in line with organisational guidance.
Coordinate publicity for organisational events and initiatives.
Create marketing materials using platforms such as Canva or similar design software.

General Administrative Duties

Provide administrative support across the organisation, including filing, record-keeping, and document management.
Assist with reception duties, telephone enquiries, and internal communications as required.
Prepare reports, spreadsheets, and correspondence for management.
Support the efficient operation of the Administration Team by assisting colleagues with general administrative tasks as required.

Team Support & Coordination

Act as a senior member of the Administration Team, providing guidance and day-to-day support to administrative colleagues.
Promote consistency in administrative processes and standards across the team.
Share knowledge and best practice to support the development of administrative colleagues.
Assist with the induction and training of new administrative staff where required.
Identify opportunities to improve administrative processes and contribute to continuous service improvement.
Escalate operational issues to the Personnel & Administration Manager where appropriate.

4. PERSON SPECIFICATION

Essential Experience

Significant experience within a senior administrative or executive support role.
Experience supporting senior managers or directors.
Experience producing professional reports and presentations.
Experience coordinating projects.
Experience organising meetings and taking minutes.
Experience managing confidential information.
Experience improving administrative processes.

Desirable Experience

Experience within health or social care.
Experience using Xero accounting software
Experience supporting governance or quality assurance processes.
Experience coordinating marketing activities.
Experience updating websites or social media.
Experience producing learning and development materials.

5. SYSTEMS AND EQUIPMENT

· Use of Microsoft Office software, including using Outlook, SharePoint, Word, Excel, for production of forms and spreadsheets for management and staff.

· Use of telephone and digital communication.

Pay: £14.81-£15.99 per hour

Benefits:

Company pension
Discounted or free food
Employee discount
Free flu jabs
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative officer jobs in humbie, eln

Executive & Business Support Administrator

Recruitment and Admissions Administrator (Permanent)

Court Officer

Associate Data Analyst

Finance Officer (2 posts)

Policy Officer

Assistant Communications Officer

Operational Officer

Supreme Courts Administrative Officers

Project Support Officer (Access to High Demand Professions)

Project Administrator (Fixed Term)

Housing Assistant

Property Officer

Committee Officer - City Chambers

EA to the CRO / Commercial Admin

Front of House (Temporary)

Dermatology Consultant - Edinburgh

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