Assistant administrator Work, Jobs in Ilminster (with Salaries)

Cover Receptionist, Lettings and Reprographics Administrator
Westfield Academy —Yeovil without
- £21,556 - £22,255 a year
- Full-time
- Word processing
- First Aid Certification
- Front desk
- Free parking
Quick apply
5d
Pre-School Assistant
ST ANDREWS PRE SCHOOL —Bridport
- Part-time
- Preschool
- First Aid Certification
- In-person
Quick apply
6d
Personal Assistant/Senior Administrator to the IPC team
Dorset HealthCare University NHS Foundation Trust —Dorchester
- £17,035 - £18,694 a year
- Part-time
5d

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Pre-School Assistant
ST ANDREWS PRE SCHOOL —Bridport
St Andrew’s Pre-school is committed to safeguarding and promoting the welfare of children and young people, and expects all staff to share this commitment.*.
Quick apply
6d
Finance Assistant
Taunton School —Taunton
It is a condition of employment that the employee should not have been convicted of a criminal offence against children, nor have been dismissed from or…
£25,000 - £26,000 a year
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Cover Receptionist, Lettings and Reprographics Administrator

Westfield Academy -
Yeovil without

Quick apply

Job details

Permanent | Full-time
£21,556 - £22,255 a year
5 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Driving Licence
Word processing
GCSE
First Aid Certification
Front desk

Full job description

Westfield Academy wishes to appoint a Cover Receptionist, Lettings and Reprographics Administrator to join our administrative team and provide support covering our main reception, carrying out all administration relating to bookings of the school premises by internal and external stakeholders and also offering part time support to our busy reprographics department. You will also be responsible for maintaining and promoting our preloved uniform service, accepting donations, liaising with parents and promoting the service at school events.

We are ideally looking for someone who is organised, flexible, able to meet deadlines and work well under pressure.

Candidates should be educated to GCSE level. Experience in a similar role would be preferable, but not essential as full training will be given. Please see application pack for full details.

Duties
Lettings

Carry out all administration relating to bookings of the school premises by outside groups including receiving enquiries, booking facilities, answering queries or issues that arise, referring to Business Manager or Site Manager, where required.
Ensure an accurate and comprehensive diary of lettings is kept and shared with key school staff including the site team, SLT, Finance Assistant and relevant departments.
Liaise with the School calendar facilitator to ensure school events do not clash with external bookings and make necessary arrangements to cancel external bookings where required.

Minibuses/Vehicles

Maintain records for MOT, servicing and 10 weekly inspection checks
Maintain minibus online staff booking system
In conjunction with the Site Manager, book appointments with leasing company or local garage for MOT, servicing and inspections
Maintain records of minibus training undertaken by staff
Collate annual risk assessments for minibus drivers and for staff using their own vehicle for work business
Ensure minibuses are kept clean and records are completed as required. Liaising with users to rectify issues or report to Site Manager.
Drive minibuses to the local garage for servicing and inspections. On occasion, refuel minibuses to support curriculum departments. Note: a Category B (car) manual driving license is required.

Reprographics

Operate photocopiers and other equipment in reprographics to provide a high quality print and design service for the school.
Keep track of and order paper stock and toners, informing the Finance team as necessary.
Arrange maintenance and updating of reprographics equipment as required and in liaison with ICT Technicians.
Manage reprographics/printer department accounts, ensuring departments are charged accordingly.

Reception and First Aid

To be the key administrator to provide cover for the main and student receptions in the absence of reception staff or to cover for lunch. To provide back up for first aid as required.
Undertake day to day reception duties when providing cover.

Preloved Uniform

Liaise with parents and carers, responding to enquiries and coordinating uniform donations, purchases, and collections.
Manage the school's pre-loved uniform service, including organising stock, maintaining displays, and ensuring items are clean, presentable, and readily available.
Plan and run pre-loved uniform sales and school events, promoting the service and providing a welcoming, helpful experience for families.

Other

Carry out any other duties that may be reasonably required as directed by the Headteacher or Business Manager, and as deemed appropriate for this level of post.

Person Specification
Qualifications and Training

Essential

GCSE/Level 2 qualifications in English and Maths (Grades A-C or 4+) or equivalent functional skills
First aid qualification (or willing to achieve)
Hold Manual Category B (car) driving licence and willing to drive a minibus. An assessment of skills will be required.

Desirable

Administration Level 2 or 3 qualification
5 GCSE/Level 2 qualifications (Grades A-C or 4+)

Knowledge and Skills

Essential

ICT literate, experience of word processing, spreadsheets, and database packages.
Good telephone manner
Accuracy of written and oral communication
Organised and able to prioritise
Methodical approach to work tasks

Desirable

Knowledge of google systems including apps and file sharing
Experience of operating photocopiers / printers and other reprographics equipment.

Experience

Essential

At least two years experience of working in an administration role
Experience of maintaining records, both in paper and electronic format
Experience of working in a busy, pressurised environment

Desirable

Experience of working in a reception or customer focused role
Experience of working in a school or similar environment
Experience of developing and improving work systems

Personal Qualities

Essential

Self motivating and the ability to work collaboratively within a team
Customer focused approach
Professional integrity and maintain confidentiality at all times
Shows initiative and tenacity
Flexible to meet the needs of the role, conflicting priorities and supporting the wider administration team
Uphold and promote the ethos and values of the school

For further details please follow the links below and visit our website, or contact our HR & Student Data Officer Rhiannon Briggs, [email protected].

Pay: £21,556.00-£22,255.00 per year

Benefits:

Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

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assistant administrator jobs in ilminster

Cover Receptionist, Lettings and Reprographics Administrator

Pre-School Assistant

Personal Assistant/Senior Administrator to the IPC team

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