Job Title: Purchasing Administrator - Food & Drink
Location: Dunfermline, Scotland
The Cress Co and its subsidiary Adamsons Drinks are a premier distributor of fine food, drinks, snacks and confectionery. Our combined expertise and resources enable us to offer an unparalleled range of high-quality products and exceptional service to our customers across the UK.
Always a growing and ambitious company we maintain many of the small company values that have allowed us to grow and succeed. The business provides huge scope and a great opportunity for the career progression of individuals who display the skills, ability, and ambition.
Job Description:
The Purchasing Administrator Assistant will work closely with the Purchasing Team and Supply Chain Manager to provide administrative support across all areas of the purchasing function. This position is office-based at our site in Dunfermline.
This is a part-time, temporary role based on 25 hours per week, Monday to Friday, and is expected to run until the end of December 2026.
This is a great opportunity for someone with strong organisational and communication skills, ideally with administration experience and an interest in purchasing, supply chain or logistics.
It is also an excellent opportunity for someone starting out in the purchasing field and looking to gain hands-on experience in a supportive team environment.
Job Role:
· Provide administrative support to the Purchasing Team, including data entry and document management.
· Raise and process purchase orders in line with stock requirements.
· Monitor the supply chain process to ensure goods are delivered to our warehouse on time.
· Work with the supply base to manage and resolve supply or stock issues, ensuring any shortages or delays are communicated promptly.
· Build, develop, and maintain positive relationships with internal and external stakeholders.
· Respond to incoming emails and phone calls, ensuring timely and professional communication.
· Help maintain accurate stock and supplier records in internal systems, including Excel spreadsheets and trackers.
· Support the Supply Chain Manager with ad hoc analysis, reporting, and other administrative tasks.
· Attend weekly meetings and assist with administrative follow-up where needed.
· Work collaboratively across departments to ensure smooth operations and maintain high service levels.
The Person
The ideal candidate will have a keen eye for detail and a willingness to learn. They should be comfortable working in a fast-paced environment and open to developing their ability to manage tasks efficiently and accurately. While support and guidance will be provided, the role suits someone who is organised, dependable, and eager to build confidence in handling deadlines and prioritising tasks. A strong team player, along with a proactive attitude and a readiness to contribute to both team and individual responsibilities.
Job Type: Part Time
Salary: TBC
Schedule: 25 hours per week, Monday to Friday, shift to be confirmed on appointment
Benefits
· Casual Dress
· Free parking onsite
Application - Please submit your CV and a covering letter that details and demonstrates the relevant skill set requirement and your suitability for the role.
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
