Facility coordinator Work, Jobs in Kidlington, Oxf (with Salaries)

Facilities Administration Coordinator
Value Retail —Bicester
- Full-time
- Hospitality
- Microsoft Office
- Continuous improvement
3d
Senior Facilities Coordinator
Sophos —Abingdon
Facilities Coordinator Shift
Mitie —Oxford
- Full-time
- Microsoft Office
- IT
- Communication skills

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Facilities Administration Coordinator

Value Retail -
Bicester

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Job details

Full-time
3 days ago

Qualifications

Hospitality
Microsoft Office
Continuous improvement
Organisational skills
Communication skills

Full job description

Facilities Administration Coordinator

Bicester, GB, OX26 6WD

Full Time

Something Extraordinary Every Day™
We are looking for a highly organised and detail‑focused Facilities Administration Coordinator to support the Facilities team at Bicester Village. This role is key to the successful implementation and ongoing management of our CAFM system (Plan On), ensuring accurate data, strong compliance and efficient coordination of facilities operations, while supporting our wider sustainability and ESG ambitions.

About the role
As Facilities Administration Coordinator, you will play a central role in managing the CAFM system, coordinating work requests and maintaining critical facilities data, documentation and reporting to support operational efficiency and compliance.

Manage the CAFM system (Plan On), ensuring all work orders, requests and system data are accurately logged and maintained
Coordinate and monitor facilities work requests, ensuring timely updates and resolution across departments
Act as a super user for Plan On, supporting users across the business with training and guidance
Maintain and control facilities documentation, ensuring compliance with legal, audit and internal standards
Support contractor management, including permits to work and compliance documentation
Produce and analyse facilities, energy and waste data to support reporting and ESG targets
Support financial processes including purchase orders, budget tracking and monthly accruals
Collaborate across departments to drive continuous improvement and ensure effective service delivery

Role requirements

Experience in facilities administration, CAFM systems or a similar operational support role
Strong working knowledge of Microsoft Office and confidence using systems and data tools
Excellent attention to detail, with the ability to manage data, reports and documentation accurately
Strong organisational skills, with the ability to manage multiple tasks and priorities
Good understanding of compliance, health & safety or contractor management processes (desirable)
Strong communication and stakeholder management skills
Proactive, solution‑focused approach with a continuous improvement mindset
Experience within retail, hospitality or a fast‑paced commercial environment is advantageous

Apply Now

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Facilities Administration Coordinator

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