Office Administrator
Ansty, Coventry
We are recruiting on behalf of Geely UK.
Who we are?
Geely UK is a UK-based subsidiary of Geely International HK. In line with the Group’s overseas development strategy, Geely UK is positioned as a regional centre for intellectual property (IP) commercialisation.
It serves as the Group’s core platform for overseas IP commercialisation, business development and project delivery across the UK and wider European markets. Geely UK focuses on the commercial operation and value realisation of automotive and technology IP assets, developing a standardised and professional local IP business framework to support the Group’s global strategy.
About the role
Manage day-to-day office administration to ensure the smooth and efficient running of the business.
Coordinate office facilities, equipment and supplies, maintaining a safe, organised and well-stocked working environment.
Provide administrative support across central functions, including document preparation, record management, data entry and correspondence.
Act as the first point of contact for visitors, deliveries and general enquiries, maintaining a professional and welcoming office environment.
Handle incoming calls and emails, directing enquiries to the appropriate departments.
Support international assignees and business visitors with relocation arrangements, including documentation, accommodation, banking, transport and local registration processes.
Manage incoming and outgoing post, courier deliveries and official documentation, ensuring secure handling and accurate tracking.
Assist with travel and accommodation bookings, as well as general business support activities.
Coordinate international business visitor processes, including documentation, compliance checks and liaison with internal stakeholders.
Support procurement processes, including requisitions, purchase orders and invoice administration.
Coordinate meetings and events, including scheduling, logistics and communication.
Maintain accurate and secure filing systems for company records and documentation.
Build effective working relationships with internal teams and external suppliers to support operations.
Support continuous improvement of administration processes, ensuring compliance with company policies, data protection and confidentiality standards.
Assist with employee engagement activities and administration of central services (e.g. benefits, HSE and director-level requests).
Experience to succeed
GCSEs (or equivalent qualifications), including English and Mathematics at Grade C/4 or above, demonstrating strong literacy and numeracy skills.
Business Administration qualification, or equivalent administrative training, desirable but not essential.
Previous experience within an office administration, business support, coordinator or similar administrative role, ideally within a fast-paced corporate environment.
Experience coordinating meetings, travel arrangements, accommodation bookings and supplier interactions, with strong organisational and communication skills.
Knowledge of international business visitor requirements, invitation processes and travel restrictions desirable, but not essential.
Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication skills, able to engage professionally with internal and external stakeholders.
Proficient in Microsoft Office (Outlook, Word, Excel), with the ability to produce accurate documentation and maintain records.
High attention to detail and accuracy in all administrative tasks.
Able to prioritise workload, work independently and use initiative to resolve issues efficiently.
Strong teamwork and relationship-building skills across all levels of the business.
Proactive, flexible and able to adapt to changing priorities.
Discreet and professional when handling confidential information.
What we can offer you
Competitive salary
25 days’ annual leave plus bank holidays
Life insurance, cycle to work scheme, and a salary sacrifice pension scheme
Health and wellbeing support, including Medicash health care scheme, Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders.
Salary extras giving you discounts across various retailers (e.g supermarkets, eating out, and leisure activities.)
At Geely UK, whatever your role, you truly have the opportunity to join a team that helps you perform at your best.
