Facilities assistant Work, Jobs in Ladybank, Fif (with Salaries)

Facilities Administrative Assistant
StandardAero —Perth
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
Hotel Services Assistant - Domestic
NHS Scotland —Dundee
- £26,696 - £28,988 a year
- Hotel
- Communication skills
11d
Assistant Maintenance Officer
Capability Scotland —Perth
- £12.71 an hour
- Temporary
- Heavy lifting
- Computer literacy
- In-person
- Employee discount
- Referral programme
Quick apply
6d
IS Facilities Assistant
University of Edinburgh —Edinburgh
- Part-time
- University
- In-person
- Annual leave
- Employee discount
5d
Maintenance Assistant - MC1163
University of St Andrews —St. Andrews
- £25,353 - £26,707 a year
- Call to connect
- Communication skills
- School
- Free parking
- Annual leave
12d
Maintenance Assistant
BCG Cares —Kinross
- £13 an hour
- Full-time
- Employee discount
- Flexible schedule
Quick apply
15h
Senior Facilities Assistant - Penston House & Surrounding Area
East Lothian Council —Tranent
- £13.95 - £14.83 an hour
- Call to connect
- Annual leave
5d
Maintenance Assistant - MOXY Edinburgh
Hotel Co 51 —Edinburgh
- £13.13 an hour
- Weekend availability
- English
- Hotel
- Organisational skills
- Employee discount
Quick apply

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facilities assistant jobs near ladybank, fif

Facilities Administrative Assistant

StandardAero -
Perth

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Job details

Full-time

Qualifications

Microsoft Powerpoint
Supplier ordering
Microsoft Word
Reactive maintenance implementation
Sourcing
Report writing
EHS
Report generation
CAFM software
Stakeholder liaison
Writing skills
Facilities management
Administrative support experience
Environmental compliance
Microsoft Office Suite
CMMS
Administrative experience
Safety inspections
Health and safety inspection
Compliance management
Purchase order creation
Procurement support
Organisational skills
Planned Preventative Maintenance (PPM) implementation
Purchasing
Waste management
Budgeting
Safety compliance inspections
Communication skills
Property management
Planned maintenance
Office experience

Full job description

Facilities Coordination

Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
Raise, track, and close maintenance work requests (through CAFM system)
Liaise with external contractors and service providers.
Schedule routine inspections and preventive maintenance activities.
Monitor facility condition and report repair requirements.

Contractor and Vendor Management

Coordinate contractor site access and permits.
Maintain contractor documentation, insurance certificates, and compliance records.
Support vendor selection and obtain quotations for facility-related services.
Track contractor performance and service completion.

Health, Safety, and Environmental Support

Maintain facility compliance records and documentation.
Support site safety inspections and audits.
Assist with emergency preparedness activities and evacuation drills.
Support waste management and environmental compliance initiatives.

Administrative Support

Maintain facility records, asset registers, and service contracts.
Process purchase requisitions, purchase orders related to facilities services.
Track facilities budgets and expenditure.
Prepare reports and presentations for site management.

Compliance and Documentation

Maintain maintenance logs, service records, permits, and statutory inspection documentation.
Support compliance with local regulations and company policies.
Assist in preparation for customer, regulatory, and internal audits.

Key Performance Indicators (KPIs):

Timely completion of facility works orders.
Contractor compliance and performance.
Facility audit readiness.
Accuracy of facility records and documentation.
Budget adherence.
Compliance with safety and environmental requirements.

Organisational Relationships:

Reports to: Facilities Manager (Technical & Operations)
Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.

Experience and Skills:
Experience

Experience of facilities, office administration, property management, or industrial site administration.
Familiarity with maintenance management systems (CMMS) is desirable.

Skills

IOSH Managing Safely
Strong organizational and administrative skills.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to manage multiple priorities and deadlines.
Good communication and stakeholder management skills.
Basic understanding of health and safety requirements.
Strong attention to detail and record-keeping.

Apply Now

Refine Your Search

facilities assistant jobs in ladybank, fif

Facilities Administrative Assistant

Hotel Services Assistant - Domestic

Assistant Maintenance Officer

IS Facilities Assistant

Maintenance Assistant - MC1163

Maintenance Assistant

Senior Facilities Assistant - Penston House & Surrounding Area

Maintenance Assistant - MOXY Edinburgh

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