Job Summary
Approx 24 hours per week, 3 days per week or equivalent over 5 days.
£26,485.68 pro rata
The Dukes are seeking an organised, hard working individual to provide administrative support for our team, CEO and the Board of Trustees.
The role of Administrator & Exec Support is a crucial one: you'll be supporting the work across all departments, working closely with the CEO and department heads to ensure that all elements of the Dukes' work are delivered smoothly. This is an exciting time for the Dukes, and the Administrator plays a key part in making the Dukes a dynamic and vibrant organisation.
The successful candidate will have excellent organisational skills, a self-motivated attitude and a meticulous eye for detail. Experience in Administration is desirable.
We strongly welcome applications from disabled, D/deaf and/or neuro-divergent people and those from black, Asian, and ethnically diverse backgrounds.
Job Requirements
Essential
At least one year's relevant work experience in administration
Excellent literacy and numeracy
Excellent communication skills
Experience of setting up and maintaining administrative and communication systems
Highly organised, with a good eye for detail and the ability to multi-task and work to tight deadlines
Ability to work on own initiative as well as part of a team
Experience of IT system/network administration and maintenance
Desirable
Experience of budget management
Experience of servicing Board or committees, including minute-taking
Experience of organising events or functions
Job Responsibilities
General
Maintain the efficient running of the administration of the organisation.
Assist with the upkeep of the organisation's diary system YesPlan and act as a main point of contact.
Monitor Dukes query email (ask) and respond on behalf of the organisation, where appropriate or ensure response from another department.
Contact maintenance providers in connection with office equipment.
Assist the Chief Executive in organising meetings, diary management and other duties as required.
Undertake projects as required to contribute to the Dukes' changing priorities and needs.
HR
Assist with the issuing and updating of staff and freelance contracts as appropriate.
Oversee the maintenance of personnel records and filing.
Board and Stakeholders
Provide administrative support for Board and Committee meetings, including organising dates, preparation of agendas, minutes, and the circulation of papers.
Act as Company Secretary to the Board.
Pay: £26,485.68 per year
Work Location: In person
