Finance and administrative officer Work, Jobs in Leven, Fif (with Salaries)

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- Flexible schedule
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Voter Engagement Support Officer

The Electoral Commission -
Edinburgh

Apply Now

Job details

Permanent | Full-time
£29,224 - £30,198 a year
1 day ago

Benefits

Annual leave
Company pension
Flexible schedule

Qualifications

Community engagement
Purchase orders
Meeting coordination
Administrative support experience
Project coordination
Microsoft Office Suite
Microsoft Office
Administrative experience
Presentation skills
Organisational skills
Communication skills
Office experience

Full job description

Details

Reference number

478008

Salary

£29,224 - £30,198

Working from home allowance

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Other

Band A

Contract type

Permanent

Business area

TEC - Administration

Type of role

Other

Working pattern

Full-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Belfast, Cardiff, Edinburgh

About the job

Job summary

About the Electoral Commission

The Electoral Commission is the UKs independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we continue to deliver our five-year Corporate Plan, the Commission is building on a period of growth and change, expanding our workforce and modernising how we deliver our services to better support the needs of a changing democracy. As our organisation develops and adapts to meet future challenges, this post will play a vital part in supporting that progress and helping ensure we remain responsive to the democratic needs of voters, campaigners, parties and electoral administrators across the UK.

About the team

Youll join the Voter Engagement team, which works across education, community outreach and partnerships to help people of all ages gain the knowledge and confidence to participate in democracy.

Working as part of a collaborative matrix team, youll support colleagues across England, Scotland, Wales and Northern Ireland, including the Education Engagement Manager, Community Engagement Manager and partners in Communications, Finance and Procurement. Youll contribute directly to helping trusted networks share accurate, accessible voter information and ensuring engagement projects reach those who need them most

Job description

About the role

Youll provide high quality administrative, logistical and project coordination support, helping colleagues deliver activities that reach schools, youth organisations, civil society partners and voters across the UK. You will be key to ensuring that information, resources and engagement activities are delivered accurately, efficiently and on time.

Deliver core administrative and coordination tasks to support voter education, community engagement and partnership projects.
Organise logistics for meetings, events, training sessions, school visits and community activities, ensuring they run smoothly and safely.
Maintain accurate project records, schedules, stakeholder lists and shared documents to support effective planning and reporting.
Support partnerships across education and civil society by coordinating meetings, events and sharing voter information and educational resources.
Handle invoices, raising purchase orders and other routine financial operations supporting the teams activities.

Person specification

Who were looking for

This role would suit someone organised, proactive and keen to support meaningful public engagement work. Youll be successful if you enjoy coordinating multiple tasks, supporting colleagues, and maintaining strong and reliable systems.

Were looking for someone with:

Experience providing administrative support in a busy environment.
Experience maintaining accurate records and handling sensitive information.
Strong organisational skills and excellent attention to detail.
Clear written and verbal communication skills.
Ability to manage competing priorities and work efficiently.
Proficiency in Microsoft Office and digital communication tools.
A proactive, reliable and collaborative approach.

Desirable experience includes, supporting events or workshops, working with young people or underrepresented groups, or supporting finance or procurement

Benefits

Alongside your salary of £29,224, The Electoral Commission contributes £8,466 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Why work for us?
This is an excellent opportunity to contribute to work that makes a real difference to democracy and democratic participation across the UK. You'll play a key role in supporting voter education, community engagement and partnership activity that helps people understand and exercise their democratic rights.
Working with colleagues and partners across all four nations, you'll gain exposure to a wide range of projects, stakeholders and engagement approaches. You'll be part of a supportive and collaborative team that values innovation, continuous improvement and professional development. Whether you're looking to build on existing administrative and project support experience or develop a career in public engagement, partnerships or project delivery, this role offers valuable learning opportunities and the chance to make a tangible impact.
The Office:
Our offices provide welcoming, collaborative spaces where colleagues can connect, share ideas and work together across teams. Whether based in London, Belfast, Cardiff, Edinburgh, you will be part of a supportive working environment that balances the benefits of in-person collaboration with the flexibility of hybrid working.
The Benefits:
We offer a strong total reward package, including:
- Flexible working and hybrid model for office-based staff, with a minimum of 40% of working time spent in the office
- Flexi-time scheme, allowing flexible hours with the option to accrue and take flexi leave
- 28 rising to 30 days annual leave + bank holidays
- Civil Service pension scheme (28.97% employer contribution)
- Performance-related pay

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

Your name, address, phone number, email or other contact details
Your date of birth or age
Gender, ethnicity, nationality or other personal identifiers
A photo of yourself
Remove educational dates as these are a clear indication of your age
There is no requirement to include your primary education details.

Do include:

Your employment history including employers and dates of employment
Explanation for gaps in your history
Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates

Application deadline: Monday 7th September (23:59)
Interviews (1st stage): Week commencing 14th September
Interviews (2nd stage): Week commencing TBC
Anticipated start date: TBC

Interviews are expected to be conducted online via MS Teams

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a standard (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Talent Acquisition Team
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

Raising a Concern About the Recruitment Process

At the Electoral Commission, we are committed to delivering fair, inclusive, and transparent recruitment. Our recruitment practices are guided by Civil Service values and comply with the Equality Act 2010 and other relevant legislation.

If you have concerns about the way a recruitment process has been conducted, we encourage you to raise them with us.

How to Make a Complaint

If you are dissatisfied with any aspect of our recruitment process, you can contact us directly by email:

[email protected]

Please include the following information:

The job title or reference number

A clear explanation of your concern

Any relevant supporting information

Your preferred contact details

We aim to respond to all complaints within two working days.

Our Commitment

All complaints are treated seriously and in confidence. They are handled in line with our Recruitment Policy and the relevant provisions of the Equality Act 2010, Employment Rights Act 1996, and the Data Protection Act 2018.

If you require this information in an alternative format, or need additional support, please contact us at [email protected]

https://ce1002li.webitrent.com/ce1002li_webrecruitment/wrd/run/ETREC179GF.open?WVID=933737003x

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Voter Engagement Support Officer