Administrators & Work, Jobs in Liverpool, Msy (with Salaries)

Administration Assistant
Liverpool University Hospitals NHS Foundation Trust —Liverpool
- £25,760 - £27,476 a year
- Full-time
- Administrative experience
- Rehabilitation centre
- Communication skills
23h
Student Experience Administrator
University of Liverpool —Liverpool
- £29,588 - £33,951 a year
- Full-time
- Hybrid work
- University
- Organisational skills
13d
Student Experience Administrator - Assessments
University of Liverpool —Liverpool
- £29,588 - £33,951 a year
- Customer service
- English
- Microsoft Office
11d
Programme Administration Officer
Right to Succeed —Liverpool
- £26,650 - £28,821 a year
- Full-time
- Hybrid work
- Google Suite
- Administrative experience
- Travel
- Annual leave
- Work from home
Quick apply
1d
Office Assistant
HR Executive Limited —Liverpool
- From £26,436 a year
- Overtime
- Customer service
- Administrative experience
- QuickBooks
- Free parking
Quick apply
1d
Administrative Assistant (Part-time)
Kuavo Property Services Ltd —Liverpool
- From £12.50 an hour
- Temporary
- Microsoft Outlook
- Customer service
- Organisational skills
Quick apply
3h
Receptionist
Anfield Group Practice —Liverpool
- £12.71 an hour
- Part-time
- Accounting
- Organisational skills
- Front desk
Quick apply
11d
Contact Centre Administrator
Sureserve —Liverpool
- £27,976 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Employee assistance programme
- Employee discount
Quick apply
Part Time Receptionist
International Inn —Liverpool
- Up to £12.71 an hour
- Part-time
- Microsoft Word
- Customer service
- English
Quick apply
Case Administrator - Courts - Merseyside
HM Prison & Probation Service —Liverpool
- £20,001 - £30,000 a year
- Full-time
- Hybrid work
- Presentation skills
- Communication skills
- Annual leave
- Employee discount
13d
Clerk/Receptionist - Cardio-respiratory
Liverpool University Hospitals NHS Foundation Trust —Liverpool
- £25,272 a year
- Part-time
- Rehabilitation centre
- Communication skills
17h
Student Experience Administrative Assistant
University of Liverpool —Liverpool
- £25,804 - £28,778 a year
- Doctoral degree
- Customer service
- English
1d
Student Services Administrator
The Liverpool Institute for Performing Arts —Liverpool
- £25,249 - £25,804 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
13d
Casual Hotel Receptionist
Posh Pads —Liverpool
- £12.71 an hour
- Weekend availability
- Bilingual
- Hospitality
- Customer service
- Free parking
- Employee discount
Quick apply
6d
Office Administrator
Blok N Mesh —Liverpool
- Full-time
- Microsoft Office
- Accounting
- Data entry
- Free parking
Quick apply
8d
Dental Receptionist
Mersey Care NHS Foundation Trust —Liverpool
- £25,272 a year
- Part-time
- Word processing
1d
Office Administrator/Receptionist
J & L Painting and Decorating LTD —Chester
- £150 - £220 a day
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Communications and Admin Coordinator
This is Capacity CIC —Liverpool
- £25,000 - £35,000 a year
- Hybrid work
Quick apply
14d
Office Administrative Assistant
Wirral Society Of The Blind & Partially Sighted —Birkenhead
- £12.71 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
14d
Apprentice Receptionist
Liverpool City Council —Liverpool
- £24,547 a year
- Employee assistance programme
3d

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Administration Assistant

Liverpool University Hospitals NHS Foundation Trust -
Liverpool

Apply Now

Job details

Full-time
£25,760 - £27,476 a year
23 hours ago

Qualifications

Administrative experience
Communication skills

Full job description

We are seeking an organised and proactive Administrative Assistant to support our Send Away Service, ensuring specialist referral reports, invoices and related documentation are processed accurately and on time. The role is key to maintaining robust records and financial governance, supporting service continuity and enabling clinical teams to access results promptly.

You will work closely with laboratory staff and the wider administration team, building trusted relationships and communicating professionally and confidentially at all times. You’ll help promote a culture aligned to LUHFT values by showing respect, raising concerns appropriately and contributing to service improvement.

This role is ideal for someone with strong administrative skills who enjoys working with systems and logs, can manage competing priorities, and is committed to high standards of accuracy, traceability and customer service.

You will coordinate end-to-end administration for the Send Away Service, including receiving and logging specialist reports, accurately transcribing results into LIMS, and tracking outstanding items to support timely clinical access and clear audit trails.

You will process invoices and supporting documentation, maintain accurate invoice logs, and support purchase order raising and receipting to ensure strong financial governance and continuity of specialist testing services.

You will provide day‑to‑day administrative support to laboratory teams, responding to enquiries, organising information, prioritising workloads to meet deadlines, and escalating discrepancies appropriately to minimise delays and errors.

Working in line with Trust policies and information governance requirements, you will handle patient and financial information sensitively and securely, contribute positively to a kind and inclusive team environment, and support continuous improvement by sharing ideas and adopting new ways of working.

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

The post holder will provide a high quality administrative and support service as part of the Administration Team, co-ordinating and managing documentation and maintaining accurate record and distribution systems to support the effective delivery of the service.

Main duties and responsibilities include:
Manage and maintain document and data control processes using defined systems, ensuring a clear and accurate audit trail (logging, filing, version control and distribution).
Provide relevant progress updates and reports to the appropriate Manager and proactively highlight risks, issues or discrepancies.
Support quality and governance within the team by capturing key processes and reviewing them regularly, suggesting improvements where appropriate.
Attend and minute meetings as required; maintain action/decision logs, follow up actions and provide updates to support delivery against deadlines.
Provide day-to-day administrative support including diary co-ordination, arranging meetings/venues (and where required, catering), managing correspondence, telephone calls and enquiries, and undertaking general office duties (typing, photocopying, scanning, distributing and filing).
Maintain an effective ‘bring forward’ system to ensure deadlines are met and actions are completed appropriately, with minimal supervision.
Support the Manager with induction and supervision of new staff and with implementing policies and procedures.
Co-operate fully with new technology and new ways of working; take responsibility for self-development and complete mandatory training as required.

Communication and ways of working
The post holder will demonstrate excellent written and verbal communication skills when liaising with team members, Trust personnel and external bodies, and will represent the department professionally at all times.

Equality, diversity and inclusion
All staff are expected to act in ways that support equality and diversity, treat everyone with dignity and respect, and recognise and report behaviour that undermines equality in line with Trust policy.

Confidentiality, information governance and records
Confidentiality and data protection must be maintained at all times. The post holder is responsible for accurate record keeping and information quality, ensuring data is complete, accurate and stored/retained in line with Trust policies (including requirements relating to Freedom of Information requests).

Infection prevention, health & safety and safeguarding
All staff will adhere to infection control policies and procedures and contribute to managing risk and maintaining a safe working environment. Staff must act in ways that safeguard the health and wellbeing of children and vulnerable adults and complete required training.

In carrying out these duties you will be expected to role model LUHFT values and behaviours: being Caring in how you support colleagues and service users, Fair in how you treat people and speak up, and Innovative by learning, sharing ideas and helping improve how we work.

Apply Now

Refine Your Search

administrators & jobs in liverpool, msy

Administration Assistant

Student Experience Administrator

Student Experience Administrator - Assessments

Programme Administration Officer

Office Assistant

Administrative Assistant (Part-time)

Receptionist

Contact Centre Administrator

Part Time Receptionist

Case Administrator - Courts - Merseyside

Clerk/Receptionist - Cardio-respiratory

Student Experience Administrative Assistant

Student Services Administrator

Casual Hotel Receptionist

Office Administrator

Dental Receptionist

Office Administrator/Receptionist

Communications and Admin Coordinator

Office Administrative Assistant

Apprentice Receptionist

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