Personal assistant Work, Jobs in Livingston, Sct (with Salaries)

Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
- £16 - £19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
11d
Executive Administration Assistant
triSaaS (Enhance) —Edinburgh
- Part-time
- Microsoft Office
- Hotel
- SharePoint
- Free parking
- Sick pay
Quick apply
5d
Personal Assistant / Business Support
Patria Investments —Edinburgh
- Hybrid work
- Financial services
- Communication skills
- Work from home
Scheduling Coordinator
RivoraLabs —Edinburgh
- £120 - £160 a day
- Full-time
- Organisational skills
- Computer skills
- In-person
- Employee stock purchase plan
- Annual leave
Quick apply
12h
Personal Secretary/Administrator AA
NHS Scotland —Kirkcaldy
- £29,103 - £31,409 a year
- Administrative experience
- Organisational skills
- Communication skills
1d
Executive Assistant
Fair Work Agency —Edinburgh
- £29,699 - £31,891 a year
- Part-time
- Administrative experience
- Presentation skills
- Travel
- Annual leave
- Sick pay
Team Co-ordinator
Hymans Robertson LLP —Edinburgh
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Organisational skills
Quick apply
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Administrative experience
- Mentoring
- Organisational skills
- Annual leave
- Employee assistance programme
Personal Assistant (Lenzie) – GCIL ED LB/YB.01.26
GCIL East Dunbartonshire (we are not the employer) —Lenzie
- Up to £19 an hour
- Part-time
- Organisational skills
- In-person
- Care plans
- Annual leave
- Sick pay
Quick apply

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Executive Administration Assistant
triSaaS (Enhance) —Edinburgh
Working nationally and internationally with major hotel chains, leading restaurant groups, spas, retail, and commercial organisations, we offer a comprehensive…
Quick apply
5d
Administration Manager
Beatson Cancer Charity —Glasgow
Location: Glasgow, Hybrid – 3 days in the office, 2 from home. Generous pension contribution (7% employer / 3% employee). Salary: £32,000 – £36,000 per annum.
£32,000 - £36,000 a year
Quick apply
9h

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personal assistant jobs near livingston, sct

Personal Assistant/ Admin Manager

Hot Flame World Banquet
Livingston

Quick apply

Job details

Part-time
£16 - £19 an hour
11 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office
Xero
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Are you organised, reliable, and looking for a flexible part-time opportunity? We're looking for a Personal Assistant/Admin Manager to support our Managing Director and assist with the day-to-day administration of our growing business.

This is a great opportunity for someone with strong attention to detail, excellent communication skills, and previous administrative experience.

We’re looking for someone who is highly flexible and adaptable to join our team.

The core hours for this role are Monday to Thursday, 8:00am to 12:00 noon, but please note that these may vary depending on the needs of the business and the occasional Friday may be required.

We believe in mutual flexibility — if you're happy to support us when needed, our Director is equally happy to be flexible with you in return.

If you're someone who values work-life balance but can also roll up your sleeves when needed, we’d love to hear from you!

You will work directly for the Director and, for significant periods, will be required to operate independently. This role therefore demands a highly proactive individual who can take ownership of responsibilities, ensure that matters are progressed and resolved in the Director’s absence, and maintain clear, consistent communication to enable timely decision-making and prompt resolution of any issues that arise. A high standard of professionalism is essential, and the role requires absolute discretion, confidentiality, and loyalty at all times to support the best interests of the business.

No two days can always be the same - you'll often be asked to research, gather information and adapt to changing priorities.

What You’ll Do:

Process invoices through Hubdoc/Xero for processing by Accountant
Complete Xero account reconciliations and monthly statement reviews
Organise and process invoice payments
Maintain up-to-date staff records and contracts
Organise and record staff training
Manage timesheets and collate hours for payroll
Track staff holidays and compliance
Coordinate maintenance calls
Order office supplies
Draft letters and respond to customer reviews
Responsible for Health & Safety paperwork
Risk Assessments
Petty cash reconciliation

What We’re Looking For:

Must have previous experience in a similar PA or admin role
Proficiency in Microsoft Office, especially Excel, Word
Proficiency in Xero required
High level of accuracy and attention to detail
Strong organisational and time management skills
Friendly, professional, and confidential
Must be flexible

You’ll Be:

✅ Honest and trustworthy
✅ Approachable and confident
✅ Flexible and dependable, pro active self starter
✅ A great multitasker with a positive attitude

Job Type: Part-time

Pay: £16.00-£19.00 per hour

Benefits:

Company pension
Free parking
On-site parking

Application question(s):

Do you have experience writing formal letters or professional correspondence as part of your previous roles?

Experience:

Administrative: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

personal assistant jobs in livingston, sct

Personal Assistant/ Admin Manager

Executive Administration Assistant

Personal Assistant / Business Support

Scheduling Coordinator

Personal Secretary/Administrator AA

Executive Assistant

Team Co-ordinator

Administrator (Rehabilitation Assistant)

Personal Assistant (Lenzie) – GCIL ED LB/YB.01.26

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