Personal assistant/ admin Work, Jobs in Livingston, Wln (with Salaries)

Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
- £16 - £19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
3d
Social Media/Administrative Assistant
The Larder West Lothian —Livingston
- £27,785.65 a year
- Part-time
- CRM software
- Social media management
- Administrative experience
- Free parking
- Employee discount
Quick apply
Accounts/Administration Assistant
Peacock Medicare Ltd —Livingston
- 8 hour shift
- Nursing home
- English
- Microsoft Office
- Free parking
Quick apply
General Admin Assistant (External)
ScottishPrisonService —Edinburgh
- £28,777 a year
Care Assistant - Female
Cera Care —Bathgate
- £13.60 an hour
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme
Care Assistant
Cera Care —Whitburn
- £13.60 an hour
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme
Administrative Assistant PCR Edinburgh
DAC Beachcroft —Edinburgh
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
Quick apply
Management Team Secretary
NHS Scotland —Wishaw
- £31,537 - £34,303 a year
- Part-time
- Customer service
- Organisational skills
- Business
- Annual leave
- Sick pay
2d
Care Assistant - Reablement
Cera Care —Dunfermline
- £14.00 - £17.93 an hour
- Weekend availability
- Annual leave
- Employee assistance programme
Night Porter
The Rutland Hotel —Edinburgh
- £14.25 an hour
- Part-time
- Customer service
- Hotel
- IT
- Annual leave
- Employee assistance programme
Quick apply
9d
Care Assistant - Mobile Services
Cera Care —Clackmannanshire
- £13.80 an hour
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme

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Social Media/Administrative Assistant
The Larder West Lothian —Livingston
Full UK driving licence and willingness to use own vehicle for work travel when required. Support the creation of reports to track sales, product trends,…
£27,785.65 a year
Quick apply
Constituency and Communications Assistant for Alyn Smith MSP
Scottish National Party (SNP) —Edinburgh
Provide administrative and logistical support for local constituency surgeries, public meetings, and community events, including preparing materials and…
£30,687 - £36,523 a year
9d

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Personal Assistant/ Admin Manager

Hot Flame World Banquet
Livingston

Quick apply

Job details

Part-time
£16 - £19 an hour
3 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office
Xero
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Are you organised, reliable, and looking for a flexible part-time opportunity? We're looking for a Personal Assistant/Admin Manager to support our Managing Director and assist with the day-to-day administration of our growing business.

This is a great opportunity for someone with strong attention to detail, excellent communication skills, and previous administrative experience.

We’re looking for someone who is highly flexible and adaptable to join our team.

The core hours for this role are Monday to Thursday, 8:00am to 12:00 noon, but please note that these may vary depending on the needs of the business and the occasional Friday may be required.

We believe in mutual flexibility — if you're happy to support us when needed, our Director is equally happy to be flexible with you in return.

If you're someone who values work-life balance but can also roll up your sleeves when needed, we’d love to hear from you!

You will work directly for the Director and, for significant periods, will be required to operate independently. This role therefore demands a highly proactive individual who can take ownership of responsibilities, ensure that matters are progressed and resolved in the Director’s absence, and maintain clear, consistent communication to enable timely decision-making and prompt resolution of any issues that arise. A high standard of professionalism is essential, and the role requires absolute discretion, confidentiality, and loyalty at all times to support the best interests of the business.

No two days can always be the same - you'll often be asked to research, gather information and adapt to changing priorities.

What You’ll Do:

Process invoices through Hubdoc/Xero for processing by Accountant
Complete Xero account reconciliations and monthly statement reviews
Organise and process invoice payments
Maintain up-to-date staff records and contracts
Organise and record staff training
Manage timesheets and collate hours for payroll
Track staff holidays and compliance
Coordinate maintenance calls
Order office supplies
Draft letters and respond to customer reviews
Responsible for Health & Safety paperwork
Risk Assessments
Petty cash reconciliation

What We’re Looking For:

Must have previous experience in a similar PA or admin role
Proficiency in Microsoft Office, especially Excel, Word
Proficiency in Xero required
High level of accuracy and attention to detail
Strong organisational and time management skills
Friendly, professional, and confidential
Must be flexible

You’ll Be:

✅ Honest and trustworthy
✅ Approachable and confident
✅ Flexible and dependable, pro active self starter
✅ A great multitasker with a positive attitude

Job Type: Part-time

Pay: £16.00-£19.00 per hour

Benefits:

Company pension
Free parking
On-site parking

Application question(s):

Do you have experience writing formal letters or professional correspondence as part of your previous roles?

Experience:

Administrative: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

personal assistant/ admin jobs in livingston, wln

Personal Assistant/ Admin Manager

Social Media/Administrative Assistant

Accounts/Administration Assistant

General Admin Assistant (External)

Care Assistant - Female

Care Assistant

Administrative Assistant PCR Edinburgh

Management Team Secretary

Care Assistant - Reablement

Night Porter

Care Assistant - Mobile Services

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