Project Administration & Compliance Coordinator
Role Overview
The Project Administration & Compliance Coordinator will provide comprehensive administrative and document management support across multiple live workstreams within the business.
This role requires strong organisational capability, attention to detail, and the ability to manage high volumes of information across digital platforms. The successful candidate will support processes, maintain document control systems, use excel and coordinate communications to ensure compliance with internal and external requirements.
The position is and to an experienced administrator accustomed to working within structured, deadline-driven environments.
Key Responsibilities Digital Platform & Portal Administration
- Register organisational interest on external platforms and manage associated user accounts.
- Download, organise, and file documentation into the appropriate internal SharePoint or document management systems.
- Upload queries and documentation to external portals in accordance with specified requirements.
- Monitor portal notifications, updates, clarifications, and correspondence, ensuring relevant stakeholders are informed.
- Download and circulate revised documentation, maintaining version control and supersession records.
- Maintain accurate digital audit trails of communications and submissions.
Document Control & Compliance Support
- Upload structured questionnaires and compliance documentation to internal management systems.
- Complete administrative sections of structured online forms, including uploading company certifications and corporate information.
- Collate and maintain up-to-date corporate documentation for structured compliance purposes.
- Assist in the preparation and coordination of declarations, confirmations, and standard forms.
- Coordinate the issuing and tracking of external references or testimonials when required.
- Process and upload final documentation packages in accordance with specified submission criteria and deadlines.
- Maintain and continuously update a central response library and document repository to ensure consistency and accuracy.
Workload Environment
The business regularly manages multiple concurrent submission processes and structured information requests. This generates a significant volume of digital correspondence, document control activity, and administrative coordination across various online platforms.
The role therefore requires an individual capable of prioritising effectively, working methodically, and maintaining accuracy under time constraints.
Person Specification
Essential:
- Proven experience in a structured administrative, compliance, or document control role.
- Experience managing documentation via online portals or digital submission systems.
- Strong organisational skills and ability to manage multiple deadlines simultaneously.
- High attention to detail and accuracy.
- Proficient in Microsoft Office and document management systems (e.g., SharePoint).
- Strong written communication skills.
Desirable:
- Experience within construction, engineering, property, or professional services environments.
- Familiarity with structured regulated documentation processes.
Personal Attributes
- Methodical and process-driven.
- Proactive and self-sufficient.
- Calm and organised under pressure.
- Strong coordination and communication skills.
Job Types: Full-time, Part-time
Pay: £27,000.00-£30,000.00 per year
Application question(s):
- Please describe your experience managing high volumes of structured documentation with fixed deadlines. What systems or processes did you use to ensure accuracy and timely completion?
- Explain how you maintain version control and ensure that updated or revised documents are correctly recorded, distributed, and archived within a business environment.
- This role involves supporting several concurrent workstreams with competing deadlines. Can you provide an example of how you prioritised and organised your workload to meet multiple deadlines without compromising quality?
Work Location: In person
