Operations assistant Work, Jobs in Llanfairfechan, Gwn (with Salaries)

Operations Assistant
GreenThumb —St. Asaph
- £27,000 - £29,000 a year
- Full-time
- Organisational skills
- Employee discount
- Sick pay
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Operations Assistant

GreenThumb -
St. Asaph

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Job details

Permanent | Full-time
£27,000 - £29,000 a year

Benefits

Employee discount
Sick pay

Qualifications

Record keeping
Procurement
Facilities management
Incident Reporting
Filing
Process improvement
Procurement support
Organisational skills

Full job description

About the role:

The Operations Assistant provides administrative and coordination support across four key functional areas: fleet management, premises management, health & safety and compliance. The role helps the Operations and Compliance team keep routine records, documentation and information organised, accurate and up to date.

Working closely with, and under the guidance of, the Operations and Compliance team, you will assist with maintaining records, tracking actions, documenting routine compliance activity and highlighting matters that may need review by the appropriate owner. This role requires good attention to detail, strong organisational skills and the ability to support routine administrative tasks across different areas of the business.

You will support internal and external processes, assist with compliance administration, help with the introduction of agreed new processes and support the maintenance of current processes by keeping information updated and following established procedures. You will also help identify practical opportunities to improve efficiency and support cost-conscious working across each discipline, escalating suggestions to the appropriate owner for review.

Key Responsibilities

Fleet Management:

Support the maintenance of fleet records and documentation

Assist with fleet insurance policies, renewals and claims administration

Assist with fuel card administration and support routine usage monitoring

Help keep vehicle tracking information up to date and support the review of telematics data where required

Track vehicle maintenance schedules and servicing records

Assist with vehicle MOT coordination and records management

Support vehicle procurement and disposal processes

Assist with identifying opportunities to improve administrative efficiency and support cost-conscious fleet processes

Premises Management:

Support the maintenance of premises records and building documentation

Track premises-related insurance and renewals

Support facilities management and maintenance scheduling

Liaise with external contractors and service providers as directed

File and maintain safety certificates (e.g. electrical, gas safety)

Support lease and tenancy record management

Help identify practical ways to support efficient premises administration and cost-conscious working

Health & Safety:

Help maintain and organise health & safety records and documentation

Provide administrative support for risk assessment records

Assist with accident and incident reporting records and support investigation tracking where required

Help maintain health & safety training records and certifications

Support policy and procedure maintenance and distribution

Liaise with the health & safety officer on routine compliance administration as directed

Support the review of health & safety administration to help identify practical efficiencies while maintaining appropriate standards

GDPR & Compliance:

Provide administrative support to the Data Protection Officer (DPO) on compliance activities

Support privacy notice and policy updates

Support audit follow-ups and track closure of findings

Help identify opportunities to streamline routine compliance administration and support cost-effective ways of working

Benefits:

Medical cash plan, company sick pay and enhanced family leave
Christmas Shutdown, employee discounts and free lawn treatments
22 days holiday plus Bank Holidays, increasing with service
24 hour Employee Assistance Helpline
Store Discounts on other retailers
Long Service Awards
Employee of the Month Awards

Why Join Us?

Be part of a supportive and knowledgeable team
Gain hands-on experience in payroll operations and recruitment
Develop your skills in a role with real responsibility and impact
Opportunity to contribute to process improvements and service excellence

If you think you fit the criteria and would like to work for a forward-thinking business, then click “apply” below - we want to hear from you!

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