Job Title: Executive Assistant & Business Coordinator Location: Coalville, Leicestershire Job Type: Full-Time, On-Site Travel: Occasional UK and international travel (approx. 25%)
About Us
The Simulator Company Ltd designs and manufactures advanced therapy support simulators used by clinicians across the globe. We work at the intersection of healthcare and technology, providing tools that make a real difference to clinical training worldwide.
We are a focused, high-standards business where professionalism matters and every person plays a visible role. As we grow, we are building a team of capable, driven individuals who take ownership of their work and represent the company with confidence.
The Role
This is a dual-focus role that sits at the heart of the business. You will work directly alongside the CEO and CFO, providing executive-level administrative support while also acting as a confident, polished point of contact for clients, distributors, and external stakeholders.
This is not a back-office role. You will be the first impression of the business for many of our external contacts — and the person who keeps senior leadership organised, prepared, and one step ahead internally.
We are looking for someone equally comfortable drafting a meeting agenda, coordinating international travel, and representing the company professionally on a call or in person.
This is a long-term opportunity for the right person. If you want a role where you are trusted, visible, and genuinely valued — this is it.
Key Responsibilities
Executive & Leadership Support
- Manage calendars for the CEO and CFO, including scheduling meetings, calls, and appointments
- Prepare meeting notes, agendas, action trackers, and follow-up documentation
- Act as gatekeeper for senior leadership — managing access, filtering communications, and ensuring the right information reaches the right people
- Handle sensitive information with complete discretion and professionalism
External Communication & Stakeholder Management
- Serve as the first point of contact for clients, distribution partners, and external visitors
- Represent the company professionally in written and verbal communication
- Coordinate meetings and visits with external parties, ensuring a polished and organised experience
- Support senior leadership with correspondence and relationship coordination
Travel & Events Coordination
- Book and manage UK and international travel for senior staff
- Arrange accommodation, transport, and detailed itineraries
- Coordinate conferences, trade events, and company visits
Office & Business Administration
- Manage office supplies, inventory, and day-to-day purchasing
- Maintain organised records, documentation, and filing systems
- Support general coordination and administrative tasks across the business
- Ensure the office environment runs smoothly and to a high standard
What We're Looking For
- 2–4 years' experience in an executive assistant, PA, or senior administrative role
- Confident, professional communicator — equally effective in writing and in person
- Polished presentation and natural ability to represent a business externally
- Strong organisational skills with the ability to manage multiple priorities
- Proactive mindset — you anticipate what's needed and act without being asked
- Discreet, reliable, and trusted to handle sensitive information
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Full UK driving licence
- Able to work on-site in Coalville, Leicestershire
- Comfortable with occasional UK and international travel
What We Offer
- Competitive salary based on experience
- Private medical insurance
- Company pension
- Free on-site parking
- A visible, trusted role working directly with senior leadership
- Exposure to international business activity and a growing global client base
- Long-term stability and genuine opportunity to grow with the company
When You Apply
Please briefly address the following in your application:
- What specifically interests you about this role and why do you feel you're a strong fit?
- Describe your experience managing schedules, external communications, or coordinating tasks for senior stakeholders.
- Give an example of a time you used initiative to solve a problem or get something done without being asked.
Pay: £1.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Private medical insurance
Ability to commute/relocate:
- Coalville LE67 4NA: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- What is your expected salary for this role?
- What is your current notice period?
- Are you able to work full-time on-site in Coalville, Leicestershire and travel occasionally when required?
Education:
Experience:
- Executive Assistant or Personal Assistant: 3 years (preferred)
- administrative role: 3 years (preferred)
Work authorisation:
- United Kingdom (required)
Willingness to travel:
Work Location: In person
