About Personal Homecare Pharmacy
Personal Homecare Pharmacy (PHP) is a digital-first clinical homecare provider based in Leicester. We deliver specialist pharmaceutical services directly to patients at home, working in partnership with NHS trusts, hospitals, and pharmaceutical manufacturers. For many of our patients, receiving treatment at home rather than in a clinical setting makes a profound difference reducing hospital visits, supporting independence, and improving quality of life. Everything we do is driven by that patient impact.
As we continue to grow, we are looking for an exceptional Executive Assistant to support our CEO and help drive the smooth running of the business at the highest level.
The Role
This is a high-impact role at the heart of the organisation. Working directly alongside the CEO, you will manage a demanding diary, facilitate communications across senior stakeholders, and help ensure the CEO can focus on strategic priorities. You will be a trusted partner anticipating needs, managing confidential matters with discretion, and helping the business operate effectively day to day.
No two days will be the same. You will be involved in board preparation, external partnerships, internal projects, and everything in between. The ideal candidate thrives in a fast-paced environment and brings both the organisational precision and the interpersonal confidence the role demands.
Key Responsibilities
- Proactively manage the CEO's diary, scheduling meetings and travel with an eye on priorities and time efficiency
- Act as a first point of contact for the CEO's correspondence, managing communications and filtering where appropriate
- Prepare briefing notes, agendas, presentations, and supporting materials for internal and external meetings
- Coordinate board meetings and senior leadership meetings, including agenda management, minute-taking, and action tracking
- Manage sensitive and confidential information with the highest level of discretion
- Liaise with internal teams and external partners on behalf of the CEO, representing the organisation professionally
- Support project coordination across key business initiatives, tracking progress and flagging risks or blockers
- Arrange travel, accommodation, and logistics for the CEO and, where required, senior leadership
- Handle ad hoc tasks and research as required, providing well-organised, accurate outputs
- Process expenses, invoices, and purchase orders, ensuring timely and accurate financial administration on behalf of the CEO
- Maintain accurate records, filing systems, and document management, ensuring compliance with organisational standards in a regulated environment
- Build and maintain effective working relationships across all levels of the organisation and with external partners, representing the CEO with professionalism
- Support the continuous improvement of administrative processes, systems, and ways of working across the executive office
What We're Looking For
Essential:
- 35+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting a senior leader in a fast-paced or healthcare/clinical environment
- Exceptional organisational skills with a strong ability to prioritise and manage competing demands
- High standard of written and verbal communication
- Confident using Microsoft 365 tools, including Outlook, Word, PowerPoint, and Teams
- Comfortable handling confidential and sensitive information with professionalism
- Proactive, self-motivated, and able to work with minimal supervision
- Excellent judgement and the ability to make decisions on behalf of the CEO when appropriate
Desirable:
- Experience working in a healthcare, pharmaceutical, or regulated industry
- Exposure to board-level governance and board pack preparation
- Familiarity with project coordination or change management
What We Offer
- A genuinely varied and meaningful role with real impact at the top of the organisation
- A collaborative, values-driven team committed to improving patient care
- Hybrid working arrangement
- Access to our YuLife wellbeing platform
- Blue Light Card discount scheme
- Pension Scheme
- Opportunities for development as the business grows
