Job Name
Accounts Payable Assistant
Reports to
Accounts Payable Manager
Job Purpose
The Accounts Payable Assistant will be responsible for the daily processing on our AP automated system Medius. Ensuring all supplier Invoices have been captured accurately and in a timely manner, coding of non-PO Invoices and connecting PO Invoices. Assisting the accounts payable manager with any other duties as and when required, assisting with month end.
Overview
We are a well-established fuel and lubricants company that is growing from strength to strength, built on over 100 years of expertise in the fuel and lubricants industry. As a result of new business and further expansion, we are looking to employ a full-time Accounts Payable Administrator to join our Finance department.
There is scope for great career progression at New Era Fuels to move into even more senior roles as your knowledge of the company and their product offering widens.
Key Responsibilities
- Responsible for ensuring all Invoices on our automated system are processed in a timely manner ready to be applied to direct debit payments or paid on the weekly BACS run.
- Assisting the AP Manager with query resolution and keeping the aged creditors clean and up to date.
- Ensuring all invoices are processed well in advance of a direct debit payment being taken from the bank account.
- Reconcile monthly supplier statements to ensure no invoices are missing from the ledger in each accounting period.
- Assist with Query resolution.
- Request copies of invoices that are receipted and not yet received.
- Setting up new suppliers if required.
- Ensuring the supplier accounts are always up to date with accurate information on credit limits, VAT and companies house numbers, contact names and email addresses.
- Complete relevant checks in regard to bank detail changes to prevent Fraud.
- Close all Purchase Orders that have been billed.
- Provide assistance and guidance on finance related matters to any member of the company requesting this information.
- Provide the Financial Controller with year end and Audit support.
- Person Specification
- Minimum 2 years’ experience
- Experience of Net Suite/Oracle preferred
- Intermediate excel skills essential
- Great attention to detail, problem solving and query resolution skills.
- Ability to ‘think outside the box’
- ·The ability to build good working relationships with both external and internal suppliers/customers.
- Problem solving and query resolution skills.
- Good communication skills and ability to escalate queries to the appropriate manager.
- In return we offer
- Private health insurance after 1 years’ employment
- Death in service benefit after 1 year’s employment
- Hybrid role
- 20 days holiday + 8 Bank holidays, 1 extra day of holiday for every full year of service up to 25 days
- A net contributions pension scheme (Employer 4% / Employee 5%)
- Recommend a friend policy (£250)
- Christmas hamper
- A friendly and welcoming work environment offering Summer and Christmas social events
- Departmental incentives
Disclaimer: New Era Fuels do not work with recruitment agencies. If you are a candidate interested in this position, please apply for this role directly on the job board or contact the HR department via our ’working for us’ page on the New Era Fuels website.
Pay: £28,000.00 per year
Benefits:
- Company events
- Enhanced maternity leave
- Free parking
- On-site parking
- Referral programme
- Work from home
Work Location: In person
