We have an exciting opportunity for an organised and detail-focused Finance and Payroll Assistant to join Blue Ribbon and support the smooth running of our finance function.
This is a great role for someone who enjoys accuracy, structure and problem-solving, and who wants to build their finance experience in a growing, values-led care organisation. If you’re proactive, reliable and confident working with financial information, this could be the next step you’ve been looking for.
About the Role
As Finance and Payroll Assistant, you will provide accurate, timely and well-organised finance support across Blue Ribbon. Working closely with the Finance Manager and wider support teams, you’ll help maintain reliable financial records, process transactions, support reconciliations and contribute to effective financial control.
You’ll play an important role in day-to-day finance operations, helping ensure suppliers, colleagues, services and stakeholders receive a responsive and professional finance service.
This is not “just” an admin role it’s a finance support position where attention to detail, confidentiality and a proactive approach make a real difference to how services are supported.
In this role, you will:
-
Process finance transactions accurately and in line with internal procedures, authorisation levels and agreed timescales.
-
Maintain organised records, filing systems and audit trails for invoices, receipts, payments and supporting documentation.
-
Input, post and check supplier invoices, ensuring they are matched to purchase orders or approved documentation where applicable.
-
Liaise with suppliers regarding payment dates, queries, disputed invoices and credit notes.
-
Prepare supplier payment runs for review and approval, ensuring payment details are accurate and deadlines are met.
-
Reconcile supplier statements and follow up on missing invoices, credit notes or disputed balances.
-
Complete bank, prepaid card, credit card and finance system reconciliations.
-
Support payroll processing, including starter and leaver information, overtime, sickness, payroll records, queries and reporting.
-
Assist with month-end routines, including accruals, prepayments, journals, reporting schedules and supporting evidence.
-
Use finance systems, spreadsheets and shared files accurately, identifying opportunities to reduce errors and improve processes.
What We’re Looking For
Essential:
-
Previous experience in a finance, accounts, bookkeeping or finance administration role.
-
Good understanding of purchase ledger, sales ledger, reconciliations and general finance administration processes.
-
Strong numerical accuracy and attention to detail with the ability to identify errors, anomalies and missing information.
-
Confident use of Microsoft Excel and finance systems, with the ability to manage spreadsheets, reports and data entry accurately.
-
Excellent organisational skills, with the ability to prioritise tasks, meet deadlines and manage routine work without close supervision.
-
Clear and professional communication skills, including the ability to liaise with suppliers, managers, colleagues and external contacts.
-
A confidential, trustworthy and values-led approach to handling financial and personal information.
-
A proactive mindset, with willingness to learn, ask questions and support process improvements as the organisation grows.
Desirable:
-
Experience within health, social care, housing, not-for-profit or another multi-site organisation.
-
Experience supporting payroll, expenses, bank reconciliations or supplier payment processes.
-
AAT Level 2 or Level 3, or working towards an accountancy qualification.
-
Relevant finance or bookkeeping experience.
-
Evidence of continued professional development in finance systems, Excel or accounting processes.
MPSW
