We are seeking a confident and personable individual to join our team of receptionists and administration team as a Veterinary care assistant (VCA) - Front of house. This will be primarily based at our Alverthorpe branch.
You must be flexible as the role may involve travel to any of our sites, sometimes at short notice, potentially as short notice as the morning itself.
This is an ideal opportunity for somebody who has worked in customer services or similar and is comfortable in communication, administrative duties, animal handling and would love to have a varied role.
This would consist of per week working 4 x 10 hour shifts (1 hour dinner) between Monday to Sunday based at our Wakefield Northgate site. This includes early shifts from 7:30am, late shifts upto 9pm and weekends Saturday and Sunday and bank holidays. This includes 1:4 weekends (saturday and sunday)
You will be expected to work at any of our branch sites where needed which are: Brindley Way Hospital - Wakefield, Alverthorpe, Wakefield Northgate, Middleton, Castleford, Normanton, Pontefract and Great Houghton please ensure you are able to travel to all of these before applying for the role.
Please note this is a front of house role not a nursing or student nursing role.
As a team, we strive to deliver our core values; being respectful, collaborative, supportive, dedicated & approachable.
You will be exceptionally organised, thorough, resolution driven and have excellent communication skills and used to working in a very fast paced environment.
You will have attention to detail and pride in your place of work as looking after our branches and ensuring they are clinically clean and sterile and smelling and looking great is important for us and our clients and their pets.
Responsibilites:.
- Welcome clients, patients & visitors to the practice focusing on empathy and exceptional customer care
- Ensure client areas such as waiting room, consultation rooms, bathrooms and car park are always immaculate whilst also maintaining a high standard of cleanliness throughout the practice.
- Contact for incoming calls, demonstrating a friendly, empathetic and helpful manner, Directing calls appropriately and efficiently
- Responding to Reception emails
- Proactively booking appointments and operations for clients according to practice policies
- Proactively contacting clients for follow up care calls, for example missed appointments, vaccinations due, pet health club follows ups etc
- To ensure provision of required documentation prior to consultations i.e. client histories
- Ensure clients receive correct medication prescribed and understand how and when to use this
- Receiving payments from clients in accordance with Practice policy
- Follow practice general data protection policies, ensuring documents are stored in a secure and safe manner
- Proactively introducing clients to Petplan pet insurance
- Follow practice insurance policies ensuring relevant paperwork is completed and documented within the PMS
- Ensure laboratory samples are packaged and stored for collection in accordance with procedures
- To audit and maintain patient records and update client communications within the PMS
- Proactive advocate of pet health club, ensuring introductions and demonstrating strong knowledge of benefits of preventative health care
- Liaise with the stock administrator to ensure adequate stock levels are maintained
- Process client requests for repeat medication / food supplies in accordance with Practice policy
- Direct deliveries to the appropriate department and process delivery notes.
- Accurate cashing up and reconciliation according to practice procedure
- Support the administration team completing tasks such as insurance claim form submission, scanning of patient documents ie hospital sheets, filing, data input plus any other duties required as requested by the team.
- Clean, maintain and sterilise consumables, surgical instruments and kits required for procedures
- Report faults with equipment, surgical instruments and ancillary equipment to senior members of the team
- Collation and submission of facility audits
- Manual handling of patients
- Support the senior management team to grow the business ethically, sustainably and profitably
- Additional adhoc duties as necessary
- Cover other roles or shifts during times of sickness / annual leave which may be at short notice and at any branch.
Staff discount scheme, Pension and Healthshield available. Enhanced sick pay, enhanced parental leave and cycle to work scheme.
Salary: Up to £12.71 per hour.
Our team are amazing, friendly, a bit loud and fun. We enjoy each other’s company. We like to reward our teams with regular treats, picnics, Christmas parties etc and more. We have a wellbeing group and offer extensive support to ensure both mental health and physical health are kept in the best possible condition. We want our teams to be happy and healthy.
Job Types: Full-time, Permanent
Work Location: In person
Pay: Up to £12.71 per hour
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
- Sick pay
Work Location: In person
