Administrator fire & security Work, Jobs in New Malden (with Salaries)

Fire & Security Administrator
Hall & Kay —London
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Administrator - Fire & Security
JHK-Hall & Kay Fire Services Ltd —London
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Administrator - Fire & Security
JLL —London
- Customer service
- Microsoft Office
- Administrative experience
Live-In Residence Hall Administrator - First Year focus (1.0 FTE)
New York University —London
- Weekend availability
- Computer literacy
- University
- Computer skills
Facilities Administrator - Helpdesk
Emcor —Horsham
- £30,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
Quick apply
Senior Admin Officer - Guildford - Kent, Surrey, and Sussex
HM Prison & Probation Service —Guildford
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
5d
Recall Administrator
Glenlyn Medical Group —East Molesey
- £12.71 an hour
- Full-time
- BLS Certification
- Office experience
- Free parking
- Sick pay
Quick apply
Junior IT Support Technician
Alliance for Better Care —Horley
- £25,148.94 - £27,222.02 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
16h
AD Engineer and Administrator
Equans —London
- Analysis skills
- Scripting
- IT
Chartered Surveyor - Real Estate Portfolio Manager
Shakib & Co —Hampstead Town
- From £90,000 a year
- Full-time
- Bachelor's degree
- In-person
- Communication skills
- Free parking
- Store discount
Quick apply
2d
Service Administrator
Reltech Solutions Ltd —London
- £27,860 - £28,860 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- IT
- Sick pay
Quick apply
Business Manager - East Berkshire, South Central
HM Prison & Probation Service —Bracknell
- £30,001 - £50,000 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
23h
Front of House Coordinator
Methods Business and Digital Technology —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance programme
Quick apply
10d
Fire Extinguisher Technician
Mitie —London
- Full-time
- Customer service
- Computer literacy
- Communication skills
Practice Operations Manager
Francis Grove Surgery —London
- From £40,000 a year
- Full-time
- Management
- Customer service
- GP surgery experience
- Health & wellbeing programme
- Annual leave
Quick apply
Workplace Administrator
Zenzero Solutions —London
- Hybrid work
- Communication skills
Office Administrator (Maternity cover - fixed term contract ending January 2027)
Adzuna —London
- £32,000 - £35,000 a year
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Quick apply
Bookkeeper/Office Administrator
G-TEC DISTRIBUTION LTD —London
- £28,000 - £30,000 a year
- Full-time
- Microsoft Office
- QuickBooks
- Organisational skills
Quick apply
4d
Junior People & Office Operations (Maternity Cover)
Adzuna —Fulham
- £32,000 - £35,000 a year
- Full-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Quick apply
Care Navigator - Administrator
DMC Healthcare —London
- £25,000 - £26,000 a year
- Full-time
- Microsoft Outlook
- Patient care
- IT
Quick apply
9d

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Fire & Security Administrator

Hall & Kay -
London

Quick apply

Job details

Full-time

Benefits

Company pension

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Location: Office based - Central London

Summary of role

Our Administrator will provide a high-quality administration and back-office support service to operational teams and clients. You will ensure efficient and effective administration for all service & maintenance provision in line with agreed processes and procedures. You will continuously improve efficiency and effectiveness of our processes to support service delivery.

Main Duties

Contribute to effective communications and be the operational support for all service maintenance related activities
Demonstrate a responsive “can-do” attitude to the Security/ Fire team and end users across the portfolio
Ensure prompt and professional response to customer requests
Responsibility for ensuring due compliance to the London & South East contract specifications (Client Specific)
Provide monthly reports in the agreed format both internally and to specific clients.
Provide Conformity Certificates to clients in line with the required external Auditors (NSI & SSAIB).
Ensure all Quality Management Systems are in line with ISO9001, and all administration tasks are carried out in line with this requirement.

Administration

Alongside the operational team, plan and co-ordinate PPM, reactive, project and quoted works and ensure correct labour resource allocation through forward planning.
Update both client and in-house IT/CAFM systems with works undertaken ensuring statutory certification and PPM completion is obtained from sub-contractors and in-house labour are uploaded onto the IT/CAFM system in a timely manner to ensure all KPIs and SLA are achieved.
Ensure PPM planners are up to date and uploaded into the IT/CAFM system and generate monthly PPMs from that system to disseminate to the engineering team.
Raise reactive work orders for engineers and sub-contractors and ensuring consistency of communication with the client throughout the life cycle of every specific job raised.
Raise purchase orders and renewal of annual sub-contractor orders for PPM, updating contract information sheets for engineers and management contract files.
Manage sales trackers and provide back office support to sales teams as required.
Ensure timesheets are processed weekly, ensuring job numbers are correct for input, and expenses claimed are accompanied with the necessary background paperwork.
Liaise with client, sub-contractors, engineers and H&K managers as necessary and ensuring the highest levels of contract/back office support to both internal and external stakeholders.
Manage and track in coming client calls in line with Security/Fire Operating procedures.
Prepare weekly and monthly applications for payment and submit to client for all quoted, reactive and PPM works.
Liaise with clients and Contract Managers to resolve invoice/application queries in a timely manner.
Provide general administration support to the team and client staff as appropriate.
Manage and Apply for Police Intervention to client's systems with the relevant police authority (ACPO).
Provide details on request to operational teams for the correct management of nuisance alarms from client systems.
Ensure that administration procedures and records are maintained in line with company policy and outside accreditation bodies including NSI & SSAIB.
Support Operational team and key stakeholders to maintain policies and procedures to ensure conformity to outside accreditation bodies including NSI & SSAIB

What we will need from you as an Administrator

Previous experience in a similar administrative role, preferably in customer service is highly desirable.
Previous experience within the Fire & Security sector would be an advantage.
Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines (essential).
Strong attention to detail and accuracy (essential).
Proficient in using Microsoft Office Suite (essential) and CRM software (desirable as training will be provided).
Excellent verbal and written communication skills (essential).
Strong problem-solving and customer service skills (essential).
Ability to work independently and as part of a team (essential).
Able to use initiative, be proactive and contribute to continuous improvement activities (essential).

What you can expect in return as an Administrator

Salary Range competitive & negotiable depending on experience
25 days holiday plus bank holidays and option to buy 5 days
Contributory company pension scheme
Life Assurance
Private medical scheme
Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00)

Please note: You may be required to undertake a DBS check as part of your job role at Hall & Kay.

How to apply

Please submit a tailored CV detailing your experience relevant to this role.

Additional Company information

What sets us apart? Our culture. What we call ‘the Hall & Kay way'.…it's a people thing. Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It's our people that make us trusted to deliver.

Find out more about us (https://hkfire.co.uk/careers) and what our people say (https://hkfire.co.uk/careers) about us.

#Administrator #OfficeAdministrator #AdministrativeAssistant #OfficeAssistant #Fire&SecurityAdministrator #Customerservicesadministrator #SecurityAdministrator #FireAdministrator #ContractsAdministrator

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Refine Your Search

administrator fire & security jobs in new malden

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