Facilities assistant Work, Jobs in Newburgh, Fif (with Salaries)

Facilities Administrative Assistant
StandardAero —Perth
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Maintenance Officer
Capability Scotland —Perth
- £12.71 an hour
- Temporary
- Heavy lifting
- Microsoft Office
- IT
- Employee discount
- Referral programme
Quick apply
14d
Assistant Maintenance Officer Fixed Term until March 2027 & Relief/Bank Assistant Maintenance Officer
Capability Scotland —Perth
- £12.71 an hour
- Temporary
- Heavy lifting
- Maintenance
- Microsoft Office
- Employee discount
- Referral programme
13d

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Facilities Administrative Assistant

StandardAero -
Perth

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Procurement
Maintenance
Microsoft Office
CMMS
Administrative experience
Organisational skills
Communication skills

Full job description

Facilities Coordination

Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
Raise, track, and close maintenance work requests (through CAFM system)
Liaise with external contractors and service providers.
Schedule routine inspections and preventive maintenance activities.
Monitor facility condition and report repair requirements.

Contractor and Vendor Management

Coordinate contractor site access and permits.
Maintain contractor documentation, insurance certificates, and compliance records.
Support vendor selection and obtain quotations for facility-related services.
Track contractor performance and service completion.

Health, Safety, and Environmental Support

Maintain facility compliance records and documentation.
Support site safety inspections and audits.
Assist with emergency preparedness activities and evacuation drills.
Support waste management and environmental compliance initiatives.

Administrative Support

Maintain facility records, asset registers, and service contracts.
Process purchase requisitions, purchase orders related to facilities services.
Track facilities budgets and expenditure.
Prepare reports and presentations for site management.

Compliance and Documentation

Maintain maintenance logs, service records, permits, and statutory inspection documentation.
Support compliance with local regulations and company policies.
Assist in preparation for customer, regulatory, and internal audits.

Key Performance Indicators (KPIs):

Timely completion of facility works orders.
Contractor compliance and performance.
Facility audit readiness.
Accuracy of facility records and documentation.
Budget adherence.
Compliance with safety and environmental requirements.

Organisational Relationships:

Reports to: Facilities Manager (Technical & Operations)
Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.

Experience and Skills:
Experience

Experience of facilities, office administration, property management, or industrial site administration.
Familiarity with maintenance management systems (CMMS) is desirable.

Skills

IOSH Managing Safely
Strong organizational and administrative skills.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to manage multiple priorities and deadlines.
Good communication and stakeholder management skills.
Basic understanding of health and safety requirements.
Strong attention to detail and record-keeping.

Apply Now

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facilities assistant jobs in newburgh, fif

Facilities Administrative Assistant

Assistant Maintenance Officer

Assistant Maintenance Officer Fixed Term until March 2027 & Relief/Bank Assistant Maintenance Officer

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