The post-holder will play a key role in helping to conduct the College’s Access work in a timely and efficient manner. This will include direct support for the Access Fellow and Admissions Officer, dealing with and progressing a wide range of matters in these areas. Please refer to the job Description and Further Particulars for further details.
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Responsible for the effective day-to-day administration of access work including creation and management of policies related to this work
- Coordinate Access events (eg Summer Coordinate outreach programmes, Seren Hub events, school visits to and from College, HE Fairs
- Coordinate Open Days
- Deliver access and outreach events
- Manage a portfolio of smaller Access & Outreach projects
- Manage the Student Ambassador (SA) Scheme
- Be a key member of the Oxford Cymru consortium
- Assist, as required, the Admissions Officer with Undergraduate Admissions administration
- Processing data
- Other appropriate tasks as requested by your line manager or Senior College Officers
Essential criteria: key skills, knowledge, and experience essential to performing the role
- Educated to degree level or equivalent experience
- Evidence of excellent inter-personal skills (including the ability to show diplomacy and understanding in dealing with students, parents, and teachers) and ability to communicate with a wide variety of people from diverse backgrounds
- Evidence of strong oral and written communication skills
- Evidence of a high level of personal organisation and ability to prioritise and multi-task
- Evidence of high levels of accuracy and attention to detail.
- Evidence of excellent and up-to-date IT skills, with a good knowledge of MS Office; in particular, good Excel skills are important
- Evidence of an ability to work under pressure and to meet deadlines
- Evidence of an ability to work both independently and as a team member
- Evidence of excellent problem-solving skills
- Evidence of an ability to know when to use initiative and when to seek advice
- Evidence of experience using websites and social media in a work context to communicate news and promote events.
Desirable criteria: additional skills, knowledge, and experience that would be beneficial
- Experience of academic administration, including database systems, and/or a customer-service environment
- Experience of making presentations to a wide audience
- Knowledge or experience of Oxford University or its colleges, particularly involving contact with students and prospective applicants
As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:
- Meals - A free meal is available when on duty and the kitchen is open.
- Holiday - A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.
- Pension - On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme (“OSPS”) or University Superannuation Scheme, (“USS”) as applicable.
- Employee Assistance Programme - 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.
- Bus Ticket Loan - You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.
- Personal Development - Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.
- Family-friendly policies - The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.
- Childcare Services - Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.
- Oxford University Discounts - College staff will receive a University card which provides the following discounts:
- Free entry to Oxford Colleges and libraries
- 10% discount in some University shops.
- Free access to the University Botanical Gardens and Harcourt Arboretum.
- Discounted computer software from the University Computing Service.
- Access to Sports Facilities and Punt Hire - Staff may use the College’s sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.
- Library - College staff have access to the Meyricke Library, open 24 hours a day.
- Eye Test/Glasses Reimbursement - a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.
- Flu Vaccinations - a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.
- Staff Entertainment - The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children’s Christmas party.
- Electric Vehicle Salary Sacrifice Scheme (subject to earnings criteria) via Tusker.
- Cycle to Work Salary Sacrifice Scheme – also recently launched provided by Green Commute initiative.
- Secure Bike Parking - bikes can be locked away securely on site.
- On site Gym.
- Multifaith Room – available for staff and students.
- Discounted Guest Rooms - Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.
Jesus College combines academic excellence in teaching and research with an informal, vibrant, and supportive community. We currently have 400 undergraduates, 300 graduates, 110 Fellows, 50 lecturers and 90 support staff . Over 5,300 Alumni are in touch with the College, spread across 84 countries. Over 800 of our Old Members came back to College in the last twelve months and we hope that that number will continue to rise.
