The Contract Administrator at GB Railfreight is responsible for overseeing and managing all aspects of contracts. Working with our Account Managers and the Head of Department you will ensure that prices and any financial variables are kept up to date, provide regular financial updates, assist with performance monitoring, process orders and engage with our customers to offer a high level of administration support for the department .
This is a great opportunity to join a growing business within a busy and thriving department. GB Railfreight offers a friendly and rewarding culture with regular staff and industry social events, as well as a range of benefits and a supportive environment that champions wellbeing and encourages progression.
Closing date: 20th July - please apply as soon as possible, we may close this role early if we receive a high number of suitable applicants.
Main Responsibilities
Through the management of contracts, clear guidelines are provided that incorporate both the customer’s and GBRf’s safety requirements.
Provide timely financial updates in the most efficient way. Ensuring the information remains fit for purpose to suit the needs of the business and any issues are highlighted to be resolved in a timely and appropriate manner.
Attend bi-monthly (or at suitable agreed intervals) Commercial Directors or Head Of commercial briefs
Provide the Head Of and Financial team with timely updated monthly revenue reports
Monitor and collate weekly performance statistics for each Infrastructure Administration customer flow
Assist with the compilation of updated Forecasts to set timescales
Assist to challenge any monthly revenue / R.O.S numbers received that look incorrect for each Contract as set by the Head Of, by working alongside other GBRf departments to identify source of data
Liaise with the GBRf accounts payable team as required.
Bring order in financial performance data, budget and forecast documentation.
Calculation of all Infrastructure & HS2 administration fuel escalators and ensure all income is either invoiced or accrued
Provide administration and market report support for the Head Of and Account Managers
Represent GB Railfreight with customer engagement and the processing of orders
Skills and Experience
Essential
Excellent written and verbal skills
Excellent attention to details
Good influencing and negotiation skills.
GCSE’s Mathematics and English grade A-C (or equivalent)
Desirable
Understanding of GBRf cost model and financial processes
Commercial Financial Acumen
Contract Administration Management experience
Knowledge of Railway Operations
GB Railfreight are proud to be one of the UK's fastest-growing rail freight companies, recognised for our reliability, growth, and commitment to delivering high-quality service. For over 20 years, we've been so much more than just trains — we're a dedicated team, committed to working together to deliver reliable, sustainable freight services and build strong partnerships across industries nationwide.
When you join GBRf, you become part of a team that truly values its people, works collaboratively, and takes pride in what we do — keeping goods moving through smarter, greener, and more efficient freight solutions.
We pride ourselves on being genuinely value-driven. Our core values guide everything we do, shaping our culture and actions:
Our Values
- Professionalism – Safety and security are paramount in our business, and we believe this forms the foundation of a high-achieving safety culture.
- Support – We look after our people, and they in turn are encouraged to look after each other.
- Communication – Transparency in our business is valued by both colleagues and customers.
- Trust and Empowerment – We believe openness and honesty create the best relationships, building trust and confidence.
- Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged, right from the top.
Key Benefits of Working With Us
As well as a competitive salary, annual leave package of 25 days plus bank holidays (or equivalent for Operational staff where bank holidays are worked) and enrolment into our Industry-Wide Defined Contribution Pension Scheme, we offer:
- A generous healthcare package
- An Employee Assistance Programme (EAP) - providing confidential support including counselling support, wellbeing resources and access to a 24/7 GP service
- An online benefits portal offering hundreds of discounts at nationwide retailers
- An electric vehicle scheme (available after your first 12 months)
- Regular social events, including days out for you and your family
- Training and development opportunities, including internal courses and external certifications through our industry-renowned development programs. We prioritise your growth in line with our people-centric culture.
Inclusion Without Exclusion
At GB Railfreight, we recognise that a more diverse range of people leads to greater innovation. We recruit and develop people best suited to the role requirements, regardless of background.
Our aim is to create a diverse workforce that reflects wider society. We champion diversity, inclusion, and wellbeing in the workplace, in alignment with our values.
If you're as passionate about Equity, Diversity, and Inclusion (EDI) as we are, we invite new employees to join our People and Culture working group and contribute to the ongoing work in this area.
