SPL Strategies is the Secretariat for SEG CIC (Solar & Energy Gain CIC), a growing not-for-profit organisation, bringing together industry, education, local authorities and the public sector to deliver practical solutions that improve homes, communities and sustainability.
Working closely with a wide range of delivery partners, SEG CIC develops collaborative projects spanning retrofit, renewable energy, skills, funding, procurement and social value. As the organisation continues to grow, we are seeking an enthusiastic and highly organised Administrative and Projects Coordinator to support the Secretariat in delivering these activities.
This is a varied and rewarding role within a small, ambitious team. No two weeks will look the same, and the successful candidate will have the opportunity to develop alongside the organisation while playing a genuine part in its future growth.
The role is home-based with flexible working hours. We are interested in outputs rather than fixed office hours, making this an excellent opportunity for someone looking to combine professional work with other commitments while remaining fully engaged in a meaningful career.
Key Responsibilities
The responsibilities below are intended as a guide to the nature of the role and are not exhaustive. As SEG CIC continues to grow, the successful candidate will be expected to undertake other reasonable administrative, operational and project support duties appropriate to the position.
Responsibilities will include:
- Providing day-to-day administrative and operational support to the SEG Secretariat.
- Coordinating meetings, preparing agendas, circulating papers and recording action points.
- Managing diaries, schedules and project timelines where required.
- Drafting professional correspondence, emails, briefing notes and other written communications on behalf of the organisation.
- Communicating confidently with senior industry figures, partner organisations, local authorities, suppliers and other stakeholders by telephone, email and online meetings.
- Undertaking research to support projects, partnerships, funding opportunities and strategic initiatives.
- Assisting with the preparation of grant applications, public sector bids and tender submissions.
- Developing and maintaining standard content and supporting documentation for future funding and procurement opportunities.
- Supporting the organisation of events, workshops, meetings and stakeholder engagement activities.
- Maintaining and developing the organisation's LinkedIn presence, with opportunities to support wider digital communications as the organisation grows.
- Maintaining accurate records, databases and project documentation.
- Assisting with straightforward financial administration, including invoices, expenditure tracking and the use of accounting software.
- Liaising with consultants, delivery partners and external organisations to ensure projects progress efficiently.
- Identifying opportunities to improve administrative processes and helping develop effective systems and ways of working.
- Undertaking any other reasonable administrative, operational or project support duties consistent with the nature and level of the role.
Person Specification
Essential
The successful candidate will be:
- Exceptionally organised with excellent attention to detail.
- Able to manage multiple priorities and work independently.
- An excellent written communicator, capable of producing professional correspondence for senior stakeholders.
- Confident speaking with people at all levels and comfortable making professional telephone calls.
- Able to build positive working relationships with colleagues, partners and external organisations.
- Proficient in Microsoft Office and Google Workspace.
- Comfortable learning new software packages and online systems.
- Familiar with LinkedIn and confident supporting professional social media activity.
- Interested in learning about funding applications, public procurement, bids and tender submissions.
- Numerate and comfortable undertaking straightforward financial administration.
- Based within reasonable travelling distance of Exeter.
- Self-motivated and able to manage a flexible workload while working remotely.
Desirable
It would be advantageous if applicants have experience of:
- Administrative, operations or project coordination roles.
- Bid writing, grant applications or tender submissions.
- CRM, project management or database software.
- Accounting or bookkeeping software.
- Event planning or stakeholder engagement.
- Sustainability, housing, education, retrofit, renewable energy or the public sector.
What We're Looking For
We are looking for someone who enjoys variety, takes pride in being organised and genuinely likes helping projects succeed.
You'll be equally comfortable researching a funding opportunity, drafting an email to a chief executive, organising a stakeholder meeting, updating LinkedIn, speaking to a partner organisation on the telephone or helping prepare a bid submission.
You'll naturally look for solutions, enjoy learning new skills and be happy working in a fast-moving environment where priorities can change. Most importantly, you'll be dependable, proactive and adaptable, enjoying the opportunity to make a real contribution within a growing organisation.
What We Offer
- Fully flexible home-based working.
- 20 days paid holiday per calendar year.
- A varied role with genuine responsibility.
- The opportunity to develop new skills, including public procurement, funding and bid writing.
- A supportive, collaborative working environment.
- The chance to contribute to projects that make a positive difference to communities across the UK.
Pay: £28,000.00-£33,000.00 per year
Benefits:
Work Location: Remote
