An exciting opportunity has arisen to join the University of Plymouth Faculty of Health as Assistant Administrator.
About the role
The Faculty of Health Assessments Team are dynamic, fast paced, and energetic. Combining events planning with data analysis, the team organise and support the delivery of a range of assessments for the medical and dental schools. Assessments range in size from 30-40 students to around 150, and are delivered in a variety of ways, from online invigilated examinations, to ISCE and USPSE assessments, which require students to demonstrate clinical competencies in a simulated environment. Flexibility and adaptability are important to assist with exam delivery, which can occasionally fall outside of typical working hours.
The medical and dental schools offer a supportive and collaborative workplace, where innovative ideas are encouraged and opinions of all are respected and listened to.
This is a part-time position working 14.8 hours per week on a fixed-term basis until 31 July 2027 due to funding.
You will:
- Work with academic and professional services team members across and externally to the university, attending various meetings to write minutes and preparing paperwork in advance of meetings.
- Provide support during exams is key and requires an individual who can communicate clearly and follow the direction of more senior team members.
- Be a valued member of an established team of four, working under the guidance of an Assessment Administrator and alongside another Assistant Administrator.
This position will mainly be based between the John Bull building in Plymouth, however, during assessments you may be required to be present at various locations across Plymouth. Occasional travel to our Torbay, Truro and Taunton sites may be required to support the activities of the team.
Day to day tasks include:
- Liaising with academic staff to update assessment forms on the relevant system
- Creating data files to upload to digital forms for upcoming student assessments
- Proofreading written exam instructions to share with students and double-checking exam arrangements before students are informed
- Updating Excel based trackers to indicate progress of assessment forms for ongoing student assessments
- Exam preparation, such as preparing allocation of students to rooms and venues for upcoming exam dates and creating invigilator room packs for exams
- Servicing and attending a variety of meetings, including post-test meetings, working groups and team meetings, and typing up minutes using existing templates
- Keeping open communication with the team, asking for support, and checking each other’s work, plus motivating each other is key to the team’s success
For more information on Peninsula Medical School please visit our dedicated webpage at https://www.plymouth.ac.uk/schools
Due to the nature of the role, unfortunately we are unable to accommodate working from home.
For an informal discussion to find out more about the role then please contact Kennedy Harris: by email at [email protected]
We’re currently unable to sponsor this role under the Skilled Worker visa route. However, we welcome applicants who already have the right to work in the UK, including those on visa routes we can accept (e.g. Graduate visas).
Essential attributes include:
- Effective verbal and written communication skills
- Customer service
- Ability to resolve standard queries using knowledge and initiative
- Ability to plan, organise and prioritise
- Ability to work effectively as part of a team
- Ability to regularly adapt and be flexible within a changing environment
For more information about the job and the person specification, please refer to the job description.
About us
The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.
Application Process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, skills and experience elements of the job description in your supporting statement.
Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Our Offer
A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.
We have a wide range of staff benefits available to employees, depending on eligibility:
- Generous annual leave: 25* Days Annual Leave (pro rata if part-time) plus Bank Holidays* & Closure Days*
- Generous pension scheme
- Cycle to Work & Electric Car Scheme
- Employee Assistance Programme
- Development opportunities
- Enhanced family leave
- Flexible working
- Retailer discounts
- On-site nursery
- Pro rata if part-time/fixed term contract
A summary of our comprehensive benefits can be viewed here.
Additional Information
The University of Plymouth is building an inclusive and equitable university where everyone feels represented, supported, and empowered to thrive. Our commitment to equity, diversity and inclusion is guided by the Inclusive Institutions Framework, a strategic and externally validated approach that embeds these principles across the entire institution. To find out more please visit our Equality, Diversity and Inclusion webpages
