Scheduling coordinator Work, Jobs in Portsmouth, Ham (with Salaries)

Executive Assistant to the Managing Director (Freelance / Contractor)
Perfect Support Services Limited —Fareham
- £25 an hour
- Part-time
- Remote
- Microsoft Word
- CRM software
- Microsoft Excel
- Work from home
Quick apply
6d
Service Coordinator / Administrator
Workshop Recruitment —Fareham
- £29,100 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
- Life insurance
7d
Project Coordinator – Marine Coordination
OEG Energy Group —Portsmouth
- Full-time
- Microsoft Office
- Analysis skills
- Travel
- Annual leave
7h
Events Coordinator - The Vision Centre
CooperVision —Fareham
- Full-time
- Management
- English
- Communication skills
Care Coordinator
Cera Care —Portsmouth
- £27,000 a year
- Employee assistance programme
- Employee discount
13d
Senior Project Coordinator
The INS Group Ltd —Portsmouth
- £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Free parking
- Annual leave
Quick apply
9h
Office Coordinator
Journey Recruitment Ltd —Hilsea
- £26,000 - £28,000 a year
- Microsoft Office
- Organisational skills
- IT
6d
Work Coordinator
Liberty —Havant
- £27,976 a year
- Overtime
- Analysis skills
- Communication skills
- Annual leave
Quick apply
Patient Services Coordinator
KT Healthcare —Chichester
- £25,000 a year
- Full-time
- Microsoft Office
- Annual leave
- Employee assistance programme
Quick apply
3d
Project Coordinator
Complete Coherence Limited —Romsey
- £30,000 - £38,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Transport Coordinator
Cleansing Service Group Limited —Botley
- £30,000 - £36,000 a year
- Full-time
- Salesforce
- Organisational skills
- Office experience
- Employee discount
- Referral programme
Quick apply
Fleet Co-ordinator
Medina Foodservice —Newport
- £31,000 a year
- Overtime
- IT
- Communication skills
- Annual leave
- Employee discount
5d
Service Desk Co-ordinator
Trane Technologies —Southampton
- Full-time
- Customer service
- Microsoft Office
- Communication skills
Office & Tenant Coordinator - Isle of Wight
Isle of Wight Jobs Recruitment —Newport
- Part-time
- Hospitality
7h
Production Planner
OSI Maritime Systems —Waterlooville
- £36,000 - £44,000 a year
- Monday to Friday
- ERP systems
- Analysis skills
- Organisational skills
Quick apply
Internal Service Coordinator
SWP Compressed Air Services —Southampton
- £24,420 - £33,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Free parking
Quick apply
7d
Care Coordinator
Standards care —Southampton
- £28,000 - £32,000 a year
- Full-time
- Supervising experience
- Organisational skills
- IT
Quick apply
Care Coordinator
PHSSL —Southampton
- From £14 a year
- Part-time
- Microsoft Excel
- In-person
- Care plans
- Referral programme
Quick apply

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Service Coordinator / Administrator
Workshop Recruitment —Fareham
Support the delivery of excellent customer service and maintain positive relationships with clients and customers. Option to buy or sell annual leave.
£29,100 a year
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Executive Assistant to the Managing Director (Freelance / Contractor)

Perfect Support Services Limited
Fareham

Quick apply

Job details

Part-time | Self-employed | Freelance
£25 an hour
6 days ago

Benefits

Work from home

Qualifications

Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Project coordination
English
Microsoft Office
Bookkeeping
Communication skills

Full job description

This is a remote role, however due to occasional requirements, we are looking for someone who is located with the areas of Whiteley, Fareham, Hampshire. For this role, if you’re not located in that vicinity please do not apply.

Executive Assistant to the Managing Director (Freelance / Contractor)

Location: Remote (UK Based)

Hours: Up to 10 hours per week initially

Rate/Pay: Up to £25 per hour (£250 per week/£1,000 per month)

Contract Type: Self-Employed/Freelance Contractor

Potential for Growth: High – expected increase in hours and responsibilities as the business expands

About Perfect Support Services (PSS)

Perfect Support Services (PSS) is a specialist consultancy supporting UK businesses with R&D Tax Relief, Innovation Funding and associated advisory services. We work with businesses across engineering, construction, software, manufacturing, architecture, life sciences and other innovation-led sectors.

As we continue to grow, we are looking for a highly organised, proactive and commercially aware Executive Assistant to support our Managing Director directly.

This is not a traditional administrative role. We are looking for someone who can become a trusted right-hand support, helping manage priorities, communications, scheduling and day-to-day operational administration to maximise efficiency and ensure nothing important falls through the cracks.

The Role

You will act as the first point of coordination and support for the Managing Director, helping to manage competing priorities, communications, diary commitments and administrative tasks.

The successful candidate will be highly organised, confident communicating with senior stakeholders, able to work independently and comfortable making sensible decisions regarding priorities and urgency.

Key Responsibilities

Executive Support

Helping the Managing Director stay organised and focused on high-value activities
Maintaining visibility of key priorities and deadlines
Following up on actions agreed in meetings
Preparing meeting agendas and notes where required
Providing general administrative and organisational support

Executive & Diary Management

Managing and coordinating the Managing Director’s diary
Scheduling meetings internally and externally
Coordinating appointments, calls and video meetings
Ensuring adequate focus time is protected within the diary
Identifying scheduling conflicts and proposing solutions
Prioritising requests and ensuring important matters are escalated appropriately

Communication & Gatekeeping

Acting as a first point of contact when required
Handling incoming calls when the Managing Director is unavailable
Taking detailed and accurate messages
Filtering communications and prioritising urgent matters
Managing follow-up actions and ensuring tasks are not missed
Liaising with clients, partners and suppliers professionally on behalf of the business

Travel & Logistics

Researching and booking travel arrangements
Booking hotels, restaurants and venues
Organising team activities and events
Preparing itineraries where required
Managing booking confirmations and logistics

Administration & Business Support

Data entry and administration support
Inputting financial and operational information into templates and reporting documents
Assisting with document preparation and formatting
Maintaining action trackers and task lists
Supporting management reporting requirements
Monitoring deadlines and key business commitments

Finance & Operational Coordination

Forwarding invoices and expenditure information to the finance team
Monitoring outstanding client actions where required
Chasing information from internal teams and external contacts
Supporting project and workflow coordination
Assisting with general business administration tasks as required

About You

You will likely have previous experience as an:

Executive Assistant
Personal Assistant
Operations Coordinator
Business Support Manager
Virtual Assistant
Office Manager
Project Coordinator

You should be:

Exceptionally organised
Highly proactive
Professional and trustworthy
Comfortable dealing with senior stakeholders
Able to work independently with minimal supervision
Detail-oriented and process-driven
Confident using Microsoft Office and business software
Strong written and verbal communicator
Commercially aware and capable of exercising judgement

Essential Skills

Diary and calendar management
Strong administration skills
Excellent telephone manner
Strong organisational and prioritisation abilities
Microsoft Outlook, Word and Excel proficiency
Ability to manage multiple priorities simultaneously
Strong attention to detail
Excellent written English

Desirable Skills

Experience supporting business owners or directors
Experience within professional services
Experience using CRM systems
Bookkeeping or finance administration exposure
Experience coordinating projects or workflows

What We’re Looking For

This role would suit someone who genuinely enjoys helping busy people stay organised and productive.

We’re looking for someone who takes ownership, solves problems proactively, and enjoys becoming an integral part of a growing business rather than simply completing administrative tasks.

Initially, this role will be up to 10 hours per week, but there is significant potential for the hours and responsibilities to increase over time for the right individual.

Pay: £25.00 per hour

Benefits:

Work from home

Application question(s):

Do you require a VISA to work in the UK?
Do you live in Whiteley, Fareham and the surrounding areas? Please provide your location in this response e.g. Fareham or Bishops Waltham or Wickham etc

Experience:

PA/VA/Exec Assistant or Similar: 1 year (required)

Language:

English (required)

Work authorisation:

United Kingdom (required)

Work Location: Remote

Quick apply

Refine Your Search

scheduling coordinator jobs in portsmouth, ham

Executive Assistant to the Managing Director (Freelance / Contractor)

Service Coordinator / Administrator

Project Coordinator – Marine Coordination

Events Coordinator - The Vision Centre

Care Coordinator

Senior Project Coordinator

Office Coordinator

Work Coordinator

Patient Services Coordinator

Project Coordinator

Transport Coordinator

Fleet Co-ordinator

Service Desk Co-ordinator

Office & Tenant Coordinator - Isle of Wight

Production Planner

Internal Service Coordinator

Care Coordinator

Care Coordinator

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