Purchase Ledger Clerk
At Peacock Medical Group, our purpose is to enhance the quality of life. We treat more patients, better, by getting life-changing healthcare solutions to the right place, at the right time – and our support services are a bit part of how we do that.
We’re looking for a Purchase Ledger Clerk to join our Finance team at our Head Office in Newcastle upon Tyne on a full-time basis.
Key responsibilities of the role include:
Purchase Ledger Processing
- Accurately log, match, check, code and approve supplier invoices by the required deadlines, while maintaining system integrity at all times.
- Process credit notes, payment runs, and BACS payments in line with internal controls and approval authorities.
- Maintain accurate vendor details and set up new supplier accounts in line with the supplier onboarding process.
- Reconcile supplier statements monthly and investigate and resolve discrepancies promptly.
Creditor & Cash Management Support
- Manage payment terms and creditor days in line with the group's working capital target of 60 days.
- Ensure no unauthorised early payments are made; flag requests for exceptions to the Associate Director of Finance.
- Provide accurate purchase ledger data to support the cash flow forecast and weekly cash reporting.
Query Management & Supplier Relations
- Act as the primary point of contact for purchase ledger queries from suppliers and internal colleagues.
- Investigate and resolve supplier queries professionally and within agreed timeframes.
- Build and maintain strong supplier relationships to support smooth payment processes and dispute resolution.
Controls, Compliance & Reporting
- Ensure all purchase ledger activity adheres to company procedures, financial controls, and audit requirements.
- Process and reconcile petty cash and employee expense claims.
- Working out and reconciling VAT on invoices.
- Produce purchase ledger reports as required for the finance team, senior management, and audit.
Process Improvement & Automation
- Document all purchase ledger processes ahead of invoice automation go-live; identify improvement opportunities.
- Support the purchase invoice automation project, contributing knowledge of current processes and testing requirements.
- Supervise and support the Purchase Ledger Assistant, providing day-to-day guidance and quality checking.
As well performing the duties of your role, you will also be flexible and expected to assist in other areas of Finance as and when required.
The candidate will possess the following skills, knowledge and behaviours:
- Experience in a purchase ledger or accounts payable role, in particular, end to end accounts payable role encompassing invoice processing, invoice matching to POs, preparing supplier payment runs, and supplier statement reconciliation.
- Knowledge of accounting software — Sage and BACS preferred
- Impeccable accuracy and attention to detail.
- Strong communication skills with the ability to manage supplier relationships professionally.
- Proactive in identifying and resolving discrepancies.
- Ability to work to tight deadlines and manage competing priorities.
- Organised and methodical approach to work.
- Solid understanding of VAT basics and expense processing.
- Team player who can also work independently with minimal supervision.
- High level of integrity and confidentiality when handling financial data.
- Willing to develop skills in line with system automation and process improvement.
In return we offer:
- 37.5 working week, Monday to Friday
- Life insurance x 1 of salary
- Access to free counselling sessions, wellbeing and store discount on a variety of brands/products via Perkbox
- Onsite gym
- Free onsite parking
Please note:
We can only accept applications from candidates who already have the right to work in the UK on a permanent basis. We’re unable to offer visa sponsorship for this role
We may close this vacancy early if we receive a high volume of candidate
Thank you for your interest in joining us. If you have not heard from us within 2 weeks of applying, please assume that on this occasion you have not been successful.
Benefits:
- Free parking
- On-site parking
Work Location: In person
