An exciting opportunity has arisen for an apprentice to join our Employment Services Department
This is a Trainee (Apprentice) role, during which the post holder will be supported to work towards successful completion of:
Level 3 Business Administration
As an apprenticeship this role is supported by an accompanying assessment and skills development programme, during which the post holder will gain the skills and knowledge relevant for this role. Learning will be a mix of in the workplace, formal on and off the job training, and the opportunity to practise new skills in a real work environment. On successful completion of their Apprenticeship, they will have the right knowledge, skills, and behaviours they need for their chosen role.
As part of the Payroll Services department within the HR Directorate, the Employment Services Administrator will support the provision of a professional, efficient and integrated “one stop” service. This includes handling customer enquiries and where possible sign posting to the most appropriate source of information
For designated area of responsibility post holders will carry out accurate and timely administration in partnership with colleagues for a range of general routine administrative tasks
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
Rated Outstanding by CQC Inspection August 2018
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.
KEY DUTIES
Ensure that all telephone enquiries to the department from both internal and external parties are handled courteously, effectively and efficiently e.g. employees and managers within both Mersey West Lancashire Teaching Hospitals NHS Trust and all our client organisations.
Refer complex queries to other members of staff in the Employment Services Team if appropriate.
Process new starters, variations to contracts of employment and terminations on ESR
Address any routine queries from staff as appropriate
Notification to managers of professional registrations that are due to expire.
Data validation on ESR.
Completion of Ad Hoc reports.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
Contribute to the continuous improvement in the efficiency and effectiveness of the Recruitment Department.
Contribute to the achievement of the HR Directorate and Trust Objectives.
ADMINISTRATIVE RESPONSIBILITIES
Open, log, sort and distribute post daily as necessary.
Undertake photocopying, filing and general housekeeping as requested by the Employment Services Manager.
Carry out data cleansing of systems ensuring all required data fields are completed
Run routine reports for the HR Business Partners and managers on e.g. fixed contracts, retirement and secondments in accordance with agreed schedule.
Check Alert Register as and when new alerts are issued across TRAC, NHS Jobs, and ESR and Honorary recruitment.
Rebook employees that have not completed induction training.
TEACHING & TRAINING RESPONSBILITIES
Be prepared to broaden own skills and experience through working with others in the department.
RESEARCH & AUDIT
Ensure own work is in accordance with Trust policies and procedures, checking with others where necessary.
Enter accurate and timely data onto HR/Workforce information systems as directed ensuring data quality at all times ensure security of information in line with Records Management, Information Governance, Caldicott, Confidently and Data Protection policies.
