Internal Job Title: Purchasing Assistant
Business: Lucy Electric UK
Location: Thame, Oxfordshire
Job Reference No: 4453
Job Purpose:
To provide the support and contribute in Local Purchasing activities for implementing key procurement strategies and contingency plans in line with departmental and organizational goals
Business Overview:
Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with features such as remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium and low-voltage switchgear for utility, industrial and commercial applications.
Job Context:
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The role reports to the site Purchase Manager and is directly related to those activities carried out in UK and Lucy’s interactions with subsidiary companies around the world.
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The role is based in Thame UK although it may entail travelling to suppliers in the UK and abroad
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Achieve defined Key Performance indicators for the above functions as decided by the management.
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To be an active part of operational team to affect the above tasks on daily basis.
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Undertake any other duties and responsibilities as required / instructed to maintain and or improve Procurement function and Supplier Relationship Management
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Support other projects external to the Procurement function, such as; Continuous Improvement initiatives, sustainability programmes and new product introduction
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This role is office-based Monday to Thursday with Home working on Friday.
Job Dimensions:
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Outsourcing and Component Development for parts and new products introduced.
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Vendor Base Management
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Statutory Documentation
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Master data maintenance in D365 related to Procurement function
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Compliance with GPP
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Non-Inventory (Indirect) procurement support
Key Accountabilities:
These will include:
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Support in ensuring GPP Compliance
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Assisting in purchase functions like:
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Raising RFQ, preparing comparison statements
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Updating Vendor Trade Agreements
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Approved Vendors in D365, Submission of price approvals
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Maintaining Price Log
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Price Communication to Supply Chain Team
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Raising OSR for New Parts pertaining to regular orders
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Quarterly Price Updates in D365
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Vendor onboarding documentation, Arranging Vendor Approvals, Maintaining Vendor onboarding records
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Other Non-inventory Purchasing – Raising PO based on Purchase requisitions and expediting deliveries as required.
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Monitoring overdue non-inventory PO
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Updating and circulating scrap rates internally
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Monitor and update tooling records, arranging approvals on tool agreements, maintaining the tool records, arranging tool payments
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Non-inventory Purchasing - Monthly Consumables.
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Supporting activities for generation and maintaining Annual Maintenance Contracts related to Maintenance, Facilities and Infrastructure.
Qualifications, Knowledge, and Experience
Minimum:
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Understanding of the principles of Procurement and Purchasing
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Working Knowledge of ERP preferably Microsoft Dynamics D365
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Numeracy skills to interpret statistics and make commercial decisions
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Experience in a manufacturing environment
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Numeracy & Literacy to GCSE level (NVQ level 3 or above)
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Proficiency in Computer skills- specifically in Microsoft Office & Microsoft Dynamics D365
Behavioural Competencies:
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Good communication and presentation skills.
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Interpersonal skills in handling inter-department day-to-day issues.
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Competent time management and multi-tasking abilities.
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Proactive approach with skills in Problem solving
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Resilience and flexibility.
Responsibilities:
1) Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures.
2) Contract Management: Carry out simple contract management tasks.
3) Supplier Management: Respond to and record day-to-day incidents with suppliers and respond to routine queries from suppliers and internal customers in a timely manner to enable delivery of the agreed services and supplies.
4) Administration: Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.
5) Insights and Reporting: Extract simple/automatic data in various forms (graphs, charts, etc.) to include in reports.
6) Data Collection and Analysis: Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
7) Document Management: Create, organize, and maintain files containing the correspondence and records of a senior colleague.
8) Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
9) Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
Educational Requirements: Upper Secondary School
General Experience Requirement: Sound experience and understanding of straightforward procedures or systems (7 to 12 months)
Managerial Experience Requirement: None
Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with features such as remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium and low-voltage switchgear for utility, industrial and commercial applications.
