The London Team is a growing and high‑performing part of Weightmans’ national Specialty offering. The team delivers high‑value transactional and advisory work across London and beyond.
We are looking to recruit a Legal Secretary to support the Specialty team in London or Leicester which specialises in insurance litigation. The Specialty team undertakes a broad range of substantial, challenging and largely contentious work.
Main duties and responsibilities
- Providing essential secretarial and administrative support to the team
- Providing assistance to the team with the billing process (including sending invoices to clients) and debt recovery
- Carrying out conflict checks and opening new matters on the firm’s systems
- Arranging and co-ordinating meetings, events and seminars, in close co-operation with fee-earners
- Completion of management information
- Booking travel and dealing with expenses, in accordance with firm policy
- Dealing with confidential, sensitive and restricted internal and client matters
- Providing ad hoc support to campaign and marketing activities
- Liaising with support staff to manage workloads efficiently
- Assisting with other work allocated by the Team Manager
- Working in accordance with Weightmans’ values
Basic fee earning work, including:
- Drafting basic correspondence, document reviews, chronologies and preparing court and other documentation
- Preparing instructions to experts/counsel and paper/electronic bundles of documents
- Liaising by phone and e-mail with client contacts, counsel and third parties
- Attending meetings and preparing attendance notes
- Recording time for an such chargeable work
- Carrying out basic research as required
You will have previous experience and a genuine and demonstrable interest in the above area of work.
We also require you to have/be:
- Extensive legal secretarial experience who is pro-active and works well in a fast-paced environment.
- Experience of dealing with insurance litigation (including a basic understanding of insurance policies, the insurance market, reporting arrangements, reserving philosophies, and the relationship between brokers, underwriters/insurers and lawyers) is desirable.
- Fast, accurate typist with good audio typing skills. including Microsoft Word, Excel and PowerPoint.
- Ability to create and amend large, complicated documents (i.e. automatic numbering, track changes etc).
- Excellent organisation and time management skills.
- Good teamwork skills.
- Maintain a high level of accuracy
- Flexible, pro-active and works well under pressure.
- Adherence to the service levels within the team (especially as required by client service level agreements) and ensure work is completed within these levels at all times
- Effective liaison with the team manager and support team manager to ensure high quality of service to clients
- Effective liaison with other support staff to manage workloads efficiently
- Active progression of one’s own professional development with support from the team manager and support team manager
- Dealing with confidential client matters
- Providing assistance with billing and archiving
- Providing support in relation to case management and IT systems
- Compliance with relevant policies and procedures
- Working in accordance with Weightmans’ values
- Training on the job will be provided, where appropriate
- Experience of doing some fee-earning work is desirable. A willingness to do so is essential
- Outgoing, professional and confident with a positive attitude
If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.
PLEASE NOTE: Candidates are encouraged to reach out directly. For inquiries or more details, feel free to contact us. Our recruitment team members are here to assist.
Come and join our award-winning organisation and be part of a team where people truly matter.
Weightmans is a Leading national law firm, with strong international capabilities.
Weightmans has been recognised as a leading employer for the 19th consecutive year at Britain’s Top Employers awards, and ranking top 10 in the list, the firm has also secured top positions in Chambers UK.
Join Weightmans as we continue our journey to becoming one of the UK’s top 30 law firms.
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