Please note: at this stage, the role is open only to colleagues currently employed by the Kent and Medway Integrated Care Board (ICB) and Southeast Integrated Care Boards; and current at-risk employees within Kent and Medway NHS Trusts.
We are seeking a proactive support officer with good organisational and administrative skills to play a key role in the Strategic Estates Team and specifically contractual GP premises related work. The role contributes to the delivery of the NHS estates programme across Kent and Medway.
The postholder provides administrative, financial and project coordination support to the Strategic Estates team, contributing to the delivery of the NHS estates programme across Kent and Medway. They support the day-to-day management of premises related contractual requirements for General Practice and maintaining documentation. They support the processes that underpin delivery of estates programmes, maintain financial and project documentation, coordinate key meetings and assist with budget management. Working closely with colleagues across the wider team, the postholder ensures smooth operational delivery and supports the effective management of estates projects in line with ICB and national strategies.
Support the delivery of the estates programme, ensuring alignment with ICB and national strategies and using a multidisciplinary approach.
Manage the Estates inbox, ensuring appropriate allocation within the team, timely responses or appropriate escalation.
Provide administrative support to key meetings not served by the Committees team, including organising logistics, preparing agendas, circulating papers and taking accurate minutes.
Support the day-to-day management of premises related contractual requirements for General Practice and maintaining documentation, including (but not limited to) notional rent, rent reviews, rent disputes, business rate refunds and lease renewals, including supporting liaison with the District Valuer
Support preparation and assessment documentation required for estates programme delivery.
Support the process to respond to planning applications and requests for planning obligations (S106/infrastructure) , maintaining spreadsheets and documentation.
Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.
We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.
Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That’s why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.
We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.
We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
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All information you supply on your application should, to the best of your knowledge, be true and accurate.
