General Information:
1. This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. It will be necessary for a Disclosure to be made to Disclosure Scotland for details of any previous criminal convictions.
2. It is an occupational requirement that applications are open to women only, as permitted under Schedule 9 (Part 1) of the Equality Act 2010.
Please email for an application pack to [email protected]
CV's and registering interest on indeed will not be accepted as an application.
We are recruiting a Finance Administration Worker. You will work closely with the finance manager and the business team to support the administrative and financial running of the organisation.
As you will not be working with service users you do not require a PVG. However a satisfactory Disclosure Scotland Level 2 check will be required for this position.
Hours of Work: 21 hours per week. Days and times can be flexible around business needs.
Location: Stranraer
Salary: £25,875 (£15,525 pro rata)
KEY RESPONSIBILITIES
To support the running of Wigtownshire Women’s Aid through providing admin and finance support across the organisation.
Role specific
- Undertaking general admin duties to support Wigtownshire Women’s Aid business team.
- Dealing with admin enquires via email and phone.
- Supporting staff with their IT and office needs.
- Carrying out finance tasks for the finance manager. Including; - Uploading and filing of invoices and credit notes; Processing and reconciliation of monthly credit card statement transactions; Uploading and filing of petty cash receipts; Updating the rent and Housing Benefit charges of our service users on our database system.
- Assisting the finance manager with office facilities contracts.
- Monitoring finance inbox and processing emails accordingly
- Assisting the finance manager to identify opportunities for the organisation to achieve their value for money objectives.
- Assisting the finance manager with one off project work including an Annual Report.
- Being responsible for office stationery and office equipment, ensuring adequate stock is maintained across all sites.
- Supporting the running of a paperless office across all sites.
- Supporting awareness raising through the ordering and distribution of leaflets, posters and merchandise.
- Supporting the planning of events for the organisation with venue book, invitations, attendee records etc.
- Providing minute taking at meetings
- Assisting with HR administration tasks including recruitment, administration and onboarding tasks.
Organisational wide
- Work in line with WWA values and the SSSC Code of Conduct
- Positively promote the feminist analysis of domestic abuse.
- Participate in relevant training, team meetings and development days for continuous professional development.
- Engage in support and supervision.
- Promote service user involvement
- Maintain health and safety
- Play an active role in awareness raising and fundraising
- Have a contemporary knowledge of all forms of gender based violence
- Remain up to date and compliant with all organisational policies and procedures.
- Comply with data protection legislation, confidentiality and information sharing policy and procedures and any other legislation connected to your work.
- Some out of hours work required on occasion i.e. an evening for the AGM, or a Saturday for a staff development day.
Carry out other duties as reasonably asked by the CEO or Finance Manager.
COMPETENCIES
1. Proactive
Exploring options. Looking at new ways to do things. Being innovative. Going beyond what is required. Carry out tasks without detailed instructions.
2. Judgement
Makes timely informed decision that take into account the facts, constraints and goals.
3. Co-operation
Works harmoniously with others to get a job done. Responds positively to instructions and procedures. Able to work well with staff, co-workers and managers. Shares critical information with everyone involved. Works effectively on projects that cross teams. Helps to set a tone of co-operation. Seeks opinions. Values working relationships.
4. Communication
States own opinions clearly and concisely. Demonstrates openness and honesty. Listens well during meetings and feedback sessions. Explains reasoning behind own opinions. Asks others for their opinions and feedback. Asks questions to ensure understanding. Exercises a professional approach with others using all appropriate tools of communication. Uses consideration and tact when offering opinions.
5. Problem solving
Anticipates problems. Sees how a problem and its solution will affect others. Gathers information before making decisions. Adapts well to changing priorities, deadlines and directions. Is willing to take action, even under pressure or tight deadlines.
Recognizes and accurately evaluates the signs of a problem. Notifies line manager of problems in a timely manner.
6. Making a difference
Making a difference to the service users of WWA and evidencing this using our paperwork. Look for new ways to evidence making a difference.
PERSON SPECIFICATION
EXPERIENCE
Essential
Experience of providing admin support to a busy service.
Experience of dealing with enquiries via telephone and email.
Experience of working with databases.
Desirable
Fundraising experience.
Experience of working in a finance role.
Experience of working in the voluntary sector or a similar role.
SKILLS & ABILITIES
Essential
Ability to work under minimal supervision.
Ability to work well as part of the wider team.
IT skills including word, excel, outlook and teams.
Minute taking.
Ability to adhere to strict confidentiality and data protection requirements.
Desirable
Comfortable working with figures.
KNOWLEDGE
Essential
Knowledge of and commitment to a feminist analysis of domestic abuse.
Knowledge and understanding of diversity, equalities and human rights both in legislation and good practice.
Desirable
Qualification in secretarial or administration or MS Office packages.
National 5/Standard Grade in English and Maths.
An understanding of the effects of domestic abuse on women, children and young people.
Knowledge of the third sector environment.
VALUES
Essential
Committed to the values, aims and objective of Wigtownshire Women’s Aid and the SSSC Code of Conduct.
Committed to valuing and respecting people and working with diversity.
Participation in fundraising.
Ability to work as part of a small team and be a good team worker.
Be compassionate, empathetic and have the ability to work in a non-judgemental way.
Be resourceful and a good problem solver.
Pay: From £25,875.00 per year
Benefits:
- Bereavement leave
- Company pension
- Enhanced maternity leave
- Health & wellbeing programme
- Life insurance
- Sick pay
Work Location: In person
