Located in vibrant Horsham, Breathe isn't your typical SaaS business. Private equity owned, well-funded, with 17,000 customers and an average 6 years’ LTV (a rarity in the SaaS industry), Breathe is the number 1 HR Software for SMEs in the UK. But there is more to it – our work culture is award winning, with talented people that are committed to driving impact, while having fun together. We're proud of our track record of success, but we're even more excited about what the future holds for us.
Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. Breathe is a place where everyone can grow. So however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.
Start With People - We remember our work affects real people, so we take the time to listen, understand and act with care.
Own It, Together - We take responsibility for our part, support each other through the messy bits, and focus on fixing things rather than finding blame.
Clear Is Kind - We speak honestly and with care. We don’t avoid difficult conversations, and we make sure people have the clarity they need to move forward.
We’re looking for a Finance Assistant to play a crucial role in supporting our Financial Controller with the day-to-day running of the UK group transactional finance function across three companies. This is a role for someone who loves accuracy, thrives on deadlines, and takes real pride in keeping the finance engine running smoothly.
The Finance Assistant role is central to making sure our financial processes are accurate, timely, and well controlled. You’ll be right in the detail of daily reconciliations, invoice processing, supplier and customer queries, expenses, and monthly deadlines, while also helping the wider finance team improve processes and strengthen financial controls.
Let’s be clear from the start: this isn’t a passive admin role. You’ll be at the heart of the day-to-day finance operation, keeping things accurate, moving, and under control. You’ll need to be organised, proactive, and confident juggling multiple priorities while maintaining high standards.
Driving Daily Accuracy: Reconciling company bank accounts in Xero, including Stripe, and ensuring new customer direct debits are activated every day.
Owning Key Reconciliations: Managing monthly reconciliation of GoCardless direct debits in transit and processing ad-hoc monthly invoices and credit notes to deadline.
Supporting Revenue Collection: Processing and reconciling monthly self-billing invoices for partner customers and carrying out proactive credit control for both direct and partner customers.
Keeping Supplier Processes Moving: Ensuring purchase orders and invoices are processed accurately and on time using ApprovalMax and Xero, while acting as the main point of contact for supplier PO and invoice queries.
Responding With Clarity: Handling customer, supplier, and internal finance queries via Slack and Intercom in a timely and professional way.
Managing Expenses and Cards: Processing company credit card transactions and staff expenses via Pleo, making sure nominal and VAT codes are accurate.
Supporting Wider Finance Activity: Processing quarterly charity donations for eligible Breathe charity customers, supporting improvements to finance processes and controls, and helping with ad-hoc projects as needed.
Ensuring Compliance: Maintaining awareness of and being compliant with information security protocols in relation to your job role and handling of any data.
You Start with People: You bring a positive, empathetic, and professional attitude to customers and colleagues, and you communicate clearly when handling finance queries and day-to-day interactions.
You Own It, Together: You’re proactive, dependable, and a genuine team player who supports the wider finance function and takes pride in getting the detail right.
You believe that Clear Is Kind: You understand the importance of clear, accurate financial records and strong written and verbal communication, especially when working to deadlines.
You’re highly detail focused: You’re numerical, methodical, and have excellent attention to detail.
You can thrive in a busy environment: Previous finance assistant experience is preferred, and experience working in a fast-paced SME finance team would be a real advantage.
You’re always looking to improve: You’re inquisitive, curious, and keen to find better ways of doing things.
You know your tools: Xero experience would be advantageous, and strong Excel spreadsheet skills are important for success in the role.
You care about doing great work: You bring professionalism, energy, and a genuine passion for your role and the Breathe brand.
Salary on offer is between £25,000- £28,000 for the 12 months dependant on experience.
Flexible working – 50% office based & core hours are 10am to 3.30pm
️25 days holiday PLUS Your Birthday off!
UK Bank holidays + Christmas Eve and New Years Eve afternoons off!
Dog friendly office – because furry co-workers make everything better!
Private medical insurance (PMI) - with enhanced mental health, dental & optical coverage via AXA
Employee Assistance Programme – Support when you need it
️Life Insurance – 2 x salary & Matched pension (5%) – because the future matters
2 x volunteer days per year – give back to causes that matter to you
Access to Mintago – Exclusive financial wellbeing through discounts and expert advice
️Retail discount scheme – perks and savings just for being part of our team!
Screening Call: Virtual via Google Meet with one of our team to have a friendly chat, learn more about your experience, what excites you about the role, and how you align with our people-first culture.
Competency Interview: Online you’ll meet the hiring manager and we’ll dive into your skills, experience, and how you’d make an impact. This is also your chance to ask us anything about the role and company.
Final Stage Interview: In person, you’ll meet the hiring manager and members of the wider team. It’s a chance to see our offices, get a feel for our culture, and learn more about life at Breathe.
Ready to join us? Apply Now!
