Job Purpose:
The Fleet & Logistics Manager supports business operations by ensuring the effective management of the
company fleet, facilities, assets and supporting systems.
The role oversees the acquisition, maintenance and disposal of company vehicles, ensuring compliance with
safety and regulatory standards while optimising fleet efficiency and cost control.
In addition, the Fleet & Logistics Manager is responsible for the maintenance, security and operational
standards of company buildings, ensuring facilities meet health, safety, environmental and operational
requirements. Driving license is essential.
The role also provides oversight of central business assets, plant, IT equipment, facilities services and
governance administration, ensuring appropriate registers, systems and controls are maintained.
The Fleet & Logistics Manager will line manage the Business Support Manager, who delivers the day-to-day
administration of facilities, assets and governance systems, while the role holder provides strategic direction,
oversight and assurance.
Duties:
Fleet
• Own and implement a progressive fleet strategy, balancing cost efficiency, safety and carbon
reduction.
- Oversee the acquisition, maintenance, and disposal of company vehicles.
- Ensure fleet compliance with all safety, legal, and regulatory standards.
- Develop and implement fleet policies and procedures to optimise efficiency and cost-effectiveness.
- Monitor fleet performance metrics and drive continuous improvement initiatives.
- Coordinate vehicle inspections, repairs, and preventive maintenance schedules.
- Manage relationships with vehicle suppliers, maintenance providers, and insurance companies.
- Conduct regular audits of fleet operations and implement corrective actions as necessary.
- Prepare and manage budgets for fleet and facility operations.
- Monitor and control expenditure, ensuring cost-effectiveness and value for money. Identify
opportunities for cost savings and efficiency improvements.
- Develop and implement safety programs and training for staff.
- Respond to and manage emergencies and incidents related to fleet and facilities.
- Oversee the company fleet insurance policy
Facilities and Building Operations
- Oversee the maintenance and operation of all company facilities.
- Ensure facilities meet health, safety, and environmental standards.
- Develop and implement facility management policies and procedures.
- Coordinate facility inspections, repairs, and preventive maintenance schedules.
- Manage relationships with facility service providers and contractors.
- Plan and coordinate facility upgrades and renovations, as needed.
- Oversee PAT testing programmes for site equipment and assets (minimum 6-monthly cycle where
required).
- Oversee security arrangements for all CCS occupied buildings, including access control, alarms,
keys and fobs.
- Monitor building related costs, utilities and service billing to ensure accurate oversight and cost
control.
- Ensure the effective upkeep and maintenance of company buildings, with issues addressed in a
timely manner.
- Ensure appropriate staff welfare provisions are maintained across facilities (e.g. consumables,
welfare supplies, kitchen areas).
- Maintain the professional appearance and operational standards of all CCS occupied buildings.
Asset and Equipment Governance
- Maintain oversight of IT and plant kit list registers and associated asset tracking.
- Oversee uniform and PPE kit list management.
- Oversee the management and tracking of company tools and plant issued to staff.
- Ensure appropriate calibration of tools and equipment is carried out and recorded.
- Maintain oversight of central plant management and tracking systems.
- Oversee employee IT equipment registers including laptops, phones and other issued equipment.
- Maintain oversight of data connectivity, phone systems and associated hardware infrastructure.
Business Systems Administration
- Oversee Protean account and licence management.
- Oversee the setup and removal of user accounts within Protean.
- Provide oversight of general PDA and Protean system support within the business.
Governance Administration
- Oversee the creation and maintenance of contracts within Protean relating to tooling, equipment,
assets and routine compliance activities.
- Oversee CCS ID card management processes.
- Monitor the central compliance, facilities & fleet mailboxes to ensure queries are handled
appropriately.
- Oversee the tracking and approval of central governance invoices.
- Maintain oversight of access control systems, including the issue and management of building keys
and access fobs.
General
- Line management of the Business Support Manager and two company drivers, ensuring clear
delegation of responsibilities and effective delivery of operational tasks.
- Align fleet, facilities, and asset management activities with overall business objectives.
- Ensure appropriate systems, registers and controls are maintained to support compliance,
governance and operational efficiency.
- Work collaboratively with Operations, Compliance, IT, Procurement and HR teams.
- Stay informed about industry trends and advancements to drive innovation and improvement.
Skills/Qualifications (essential):
- Driving License (essential)
- Bachelor's degree in Facilities Management, Logistics, Business Administration, or a related field
(desirable, but not essential)
- Ability to analyse data, generate reports, and make data-driven decisions.
- Strong problem-solving skills to address operational challenges and emergencies effectively.
- Excellent organisational skills to manage multiple tasks and projects simultaneously.
- Strong time management skills to ensure timely completion of maintenance schedules and
compliance checks.
- Effective communication skills to liaise with internal teams, suppliers, contractors, and regulatory
bodies.
- Strong interpersonal skills to manage and motivate the fleet and facilities team
- Ability to develop and implement long-term strategies.
- Ability to adapt to new technologies and software systems.
Experience Required:
- Understanding of regulatory requirements and industry standards for fleet and facilities management.
- Proven experience in fleet management, facilities management, or a related role.
- Demonstrated ability to manage and maintain a diverse vehicle fleet
Personal Attributes
- You pride yourself on truth and share knowledge for the greater good.
- You are committed to improvement and are an active team participant.
- You accept responsibility for your role and promote ownership in others.
- You have a desire to be successful and achieve goals, whether small or large.
- You are flexible to meet business needs and actively work towards expanding your knowledge and
developing your skills.
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs, or nationality.
About Us
Established in 2007, CCS has been providing high-quality boiler installation services to social housing customers. Our team has grown significantly, allowing us to expand our services and incorporate the latest technologies. Today, CCS is an industry leader in renewable energy installations, dedicated to innovation and excellence.
What We Offer
Pension Scheme: Auto-enrolment after probation.
Flexible Annual Leave: Option to buy or sell leave after probation.
Professional Development: Access to in-house and external training.
Employee Assistance Programme: 24/7 support.
Refer a Friend Bonus: Reward scheme for successful referrals.
Parking: Available at office locations.
Why Choose CCS?
Skill Development:
Access to training programmes, coaching, and mentoring.
Career Growth: Clear pathways for personal and professional advancement.
Long-Term Contracts: Enjoy stability and job security.
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs, or nationality.